Viewing all posts for: Mail Organizing

• "i" on envelope
• 4 Methods to save Outlook Search Queries for reuse
• Access or share non-default Outlook folders
• Accessing the Online Archive in Outlook for Android or iOS
• Accidentally moved a folder and cannot find it
• Additional snooze times in the Reminder window
• Alerts and overviews for newly received emails
• Always show the received day name of a message in the Message List
• Applying custom View settings to all folders at once
• Archive based on Received instead of Modified date
• Archive.pst has reached its maximum size
• Archiving emails to OneDrive or other Cloud storage
• AutoArchive feature is missing
• Automatic Replies (OOF) with exceptions; Don’t reply to everyone
• Automatically process and delete empty Meeting Responses and other empty Receipts from your Inbox
• Automatically reply every time with a Message Rule
• Backing up and Restoring Quick Steps
• Backup and Restore Outlook.com mailbox data
• Blocked Senders size limit
• Blocking spam emails with hidden or missing From address
• Boolean search with multiple criteria in Outlook (AND and OR statements)
• Can’t see all unread items
• Cannot save rules; there is insufficient space
• Cannot turn off the Out of Office Assistant / Automatic Replies
• Categories and IMAP accounts
• Change back the message list look in Outlook 2013 or Outlook 2016
• Change default location for pst and ost files
• Change default save type
• Change the default Calendar folder
• Changing time and date display settings
• Close all open message windows at once but not Outlook itself
• Collect external POP3 emails quicker on Outlook.com
• Color code folders in Search results
• Color subject for receiver
• Combine Inbox folders of multiple POP3 accounts in Outlook
• Conditional Formatting rule is showing the wrong color
• Configuring message rules for a shared mailbox
• Convert from a POP3 account to IMAP
• Convert from an IMAP account to POP3
• Copy or Move? What happens when I use Drag & Drop?
• Copy the current Mailbox folder structure to a new pst-file
• Count Selected Items
• Create a striking subject with symbol characters
• Creating a new Archive pst-file and changing the folder for AutoArchive to archive to
• Creating a Search Folder for actionable items
• Creating rules with NOT conditions
• Creating Search Folders in OWA
• Customize actions of the New Mail Notification toast
• Decrypt S/MIME encrypted emails and save them unencrypted
• Default template for Outlook items sent to OneNote
• Defining the default View applied to new folders
• Delete duplicates after emails got redownloaded
• Delete Junk Email from mail server too when deleted in Outlook
• Delete or Hide the Clutter folder
• Delete or mark an email automatically at a set date
• Deleted in Outlook but not from Gmail
• Delivering Exchange emails to a pst-file in Outlook 2013 / 2016 / 2019 / Microsoft 365
• Determine the folder path of a message found in Search results
• Determine the next time AutoArchive will run
• Disable Conversation View in Outlook on the Web, OWA or Outlook.com
• Disable grouping by Today, Yesterday, Week etc…
• Disable or customize the Delete, Mark as Read, Flag and Pin action icons when hovering on a message in Outlook on the Web (OWA)
• Discuss with Team instead of Reply to All
• Do not AutoArchive this item checkbox
• Don’t let senders flag message with Reminder for me
• Don’t re-download all emails
• Don’t share private items
• Don’t download Junk Email
• Don’t risk losing your Contacts and Calendar when using IMAP in Outlook 2013, 2016, 2019, or Office 365
• Download older messages from Gmail via POP3
• Editing message increases message size
• Editing received messages and subjects
• Emails are being copied to “Important” folder
• Empty Inbox and other IMAP synching issues in Outlook 2013
• Error when moving an email
• Exchange cache options for your own and shared mailboxes
• Exchange In-Place Archive not visible in Outlook
• Export or print the folder list
• Favorite Folders empty upon restart
• Filter applied (and missing items)
• Find or Select a folder by typing its name
• Find out when a message was deleted
• Finding back Recovered Deleted Items
• Finding messages which are set to expire
• Fixing Instant Search
• Flag for recipient
• Flagged a message for Follow Up but I’m not getting a reminder
• Flagged message not in For Follow Up folder
• Flagging emails and default reminder times
• Folder is full
• Folder or drive lock after saving attachment or message
• Folder sorting order in Shared Mailbox changes back randomly
• Follow Up Flags and reminders
• Follow Up Flags and Reminders for IMAP accounts
• Forward emails only when Automatic Replies (OOF) is enabled
• Forward, Reply All and Print in Outlook.com
• Getting Sent Items off the server and into Outlook
• Gmail accounts and disproportionally large ost- or pst-files
• Gmail and To-Do List duplicates
• Grayed out rules
• Hide flagged items of other mailboxes in To-Do Bar
• High priority mail sounds 3 annoying loud beeps
• Highlight mail coming from a specific domain
• Highlight or Color Code emails from known Contacts
• Highlight/sort Meeting Receipts which contain text
• How often do I need to use AutoArchive?
• IMAP accounts and saving Sent Items on the server
• IMAP: Folder structure and Junk E-mail filter
• Import from Outlook Express
• Import large amounts of eml-files into Outlook
• Import/Export message rules
• Include subfolders when searching
• Increase the New Mail Desktop Alert duration for Outlook 2013 on Windows 8
• Instantly backup pst-files via a right-click option
• Junk button grayed out in Outlook RT on Surface
• Junk E-mail Filter broken with blocked icon?
• Junk E-mail Filter settings for multiple accounts
• Junk E-mail Filter synching for Outlook.com/EAS accounts
• Junk E-mail marked as Not Junk getting marked as Junk again
• Junk Email still delivered in Inbox
• Keep categories while replying/forwarding
• Keeping track of communication threads
• Keeping unlinked or closed pst-archives indexed
• Managing a large amount of message rules
• Merge archive files or other pst-files
• Message Tracking not working
• Messages not being removed from server
• Migrating Outlook pst-data to Outlook.com
• Missing categories when transferring to Outlook on a new computer
• Modify the language of the default mailbox folders
• Move all proper emails out of the Junk E-mail folder
• Move emails from unknown Contacts out of your Inbox folder
• Move messages automatically after marking them as Read
• Move to Junk Email Folder without adding the address to the Blocked Senders list
• Moving my pst-file to another location
• Moving or making Automatic Replies (OOF) stand out more
• New mail alert for delegate or shared mailboxes
• New messages immediately get deleted upon arrival
• No preview when selecting multiple emails
• Not getting New Email Alerts on Windows 10
• Not receiving Delivery Receipts
• Not receiving requested Read Receipts
• Not receiving some expected emails; Checklist
• Opening archive from a CD or DVD
• Opening the archive
• Organize feature in Outlook 2010
• Out of memory when opening a pst-file
• Outlook, Windows RT and the Surface tablet
• Password protected pst-file prompts directly
• Permanently delete from pst-file and Compact Now
• Pin Flagged messages at the top of my email list
• Plus Addressing (dynamic instant aliases with a +) for Microsoft 365, Outlook.com and Gmail
• Prevent Archive files from loading each time
• Prevent duplicate Sent Items when using Gmail
• Prevent RSS items from being counted and shown in Unread Mail Search Folder
• Print a message with today’s date and time added to the top or bottom of the printout
• Process your mail quicker with keyboard shortcuts
• Prompt to save a copy or not when sending emails
• Pst-files vs. pst-archives vs. ost-files
• Quick Commands Bar to Delete, Reply, Move etc… on the right side of a message
• Quick Steps; What are they and why should you use them?
• Quickly collapse all opened subfolders
• Quickly create a rule
• Quickly delete old Newsletters and RSS feed items
• Quickly open folders via Quick Steps
• Receive emails directly instead of once per hour for Connected Accounts in Outlook.com
• Receiving empty emails
• Receiving meeting invitations and updates for my manager
• Recommended pst-/ost-file size vs. Maximum technical size
• Recover a single folder or message from backup
• Recover Deleted Items doesn’t work
• Recover Deleted Items in Outlook on the Web (OWA)
• Recovering deleted Outlook.com / Hotmail messages
• Redownload a message from the mail server
• Reduce ost file size with Synchronization Filters
• Relocate the archive file
• Reminders support for folders in archives and additional pst-files
• Remove attachments from emails
• Remove attachments from meeting invitation
• Remove empty Personal Folders list
• Reopen last Outlook windows
• Resorting the list order of mailboxes and pst-files
• Restore a pst-file after configuring a POP3 account via Auto Account Setup
• Restoring a pst-file of a POP3 account on a new computer
• Restoring mails to the Web Mail Server
• Rule action: Do not Download it from the Server
• Rule to sort out “on behalf of” messages
• Rules do not work automatically
• Run a Script rule action is no longer working and can’t be selected for a new rule
• Safe-listed mail still ends up in Junk E-mail folder
• Save Sent Items in owner’s mailbox
• Saving and using pst-files on an external USB-drive
• Saving emails as eml or msg-file in the New Outlook or OWA
• Saving messages to a network share creates tmp-files
• Search Folder for all Meeting related messages
• Search Folder or Conditional Formatting for internal company emails
• Search Folders show in italics and become inactive
• Search partial string or mid-word
• Search Results can’t be moved or Categorized and Categories column isn’t shown
• Search without a completed index in Outlook
• Searching for or excluding items with empty fields
• Searching inside msg-files
• Select next unread message automatically
• Send mail from an additional Exchange address or alias
• Sender’s name contains specific text rule
• Sending Outlook folders
• Separate rules for Exchange and POP3 accounts
• Set pst-file as default delivery for Exchange account
• Setting Export filter criteria
• Setting the Reading Pane at the bottom and other display options in Outlook on the Web and OWA
• Setting the Sent Items folder for IMAP accounts in Outlook 2013 or Outlook 2016
• Shade group headings
• Sharing or forwarding lots of emails to someone
• Should I use POP3 or IMAP?
• Show Sender’s Company Name in the Message List
• Show total unread item count of collapsed folders
• Shrink your pst-file or ost-file after cleanup with Compact Now
• Single rule with lots of contacts
• Sorting and grouping mail by Contact
• Sorting and grouping messages together based on their content but within a single folder
• Sorting mail by contacts
• Sorting the Deleted Items folder by Date Deleted
• Splitting a pst-file into yearly archives
• Stop ignoring/moving conversations
• Stop processing more rules and prevent duplicate messages
• Storing files directly in Outlook folders
• Switch from Gmail to Outlook.com
• Sync and backup POP3 accounts via Outlook.com
• Sync Issues folder; Where and what is it?
• Sync Outlook via a USB drive
• Sync Outlook with a Smartphone or Tablet
• Synching Outlook message rules with Outlook.com accounts
• Syncing pst-files via OneDrive or Dropbox
• The Sent Items/Deleted Items folder is unavailable
• Today’s Unread Mail folder
• Training Outlook’s Junk E-mail Filter
• Typing categories instead of selecting
• Unified Inbox folder for recent unread mail items
• Using AND and OR operators with filtering and searching
• Using AND operators in rules
• Using wildcards to block Junk E-mail domains
• View Color categories in Outlook 2003
• Where is my Outlook pst-file located?
• Why do some emails arrive in a folder called Clutter?
• You may have been BCCed warning