Creating a Search Folder for actionable items
I'm looking for a way to create a Search Folder for "actionable items". To me, actionable items are messages which are either unread or marked for follow up.
When trying to configure a Search Folder for this, it seems I can only create one for items which are both unread AND marked for follow up rather than OR.
Is it possible to create a Search Folder with such OR criteria for the flagged and read status of a message?
Creating Search Folders with OR criteria is possible when you enable the Query Builder via the Registry.
However, there is still a second difficulty in this case which is that the read status of a message isn't exposed as a selectable field in the Field Chooser. This issue can be overcome by typing in the criteria manually.
Step-by-step procedure
The complete step-by-step procedure to create the "Actionable Items" Search Folder would then be;
- Enable the Query Builder for Outlook.
- Create a new Search Folder (keyboard shortcut CTRL+SHIFT+P).
- Select: Create a custom Search Folder.
- Press: Choose…
- Name the Search Folder. For instance: Actionable Items
- Press the Browse… button and select which folders should be included and whether or not subfolder should be included as well.
- Press the Criteria… button.
- Select the Query Builder tab.
- Type the following criteria:
- Field: Read
- Condition: equals
- Value: No
- Press: Add to List
- Type the following criteria:
- Field: Flag Status
- Condition: equals
- Value: Followup Flag
- Press: Add to List
- Select: AND
- From the "Logical Group" dropdown list select: OR
The Query Builder allows you to create Search Folders with OR criteria.
