How can I sync my Mail, Calendar, Contacts and Tasks in Outlook with my Smartphone and Tablet?
That really depends on your Smartphone and tablet. Below are some links for software provided by some popular mobile phone brands and mobile operating systems.
Not all support direct synchronization with Outlook but “over the air sync” is also a possibility.
|Samsung (Android based)||Smart Switch or Kies|
|HTC (Android based)||HTC Sync Manager or HTC Sync|
|Huawei (Android based)||Android Smart Device Manager|
|iPhone and iPad||iTunes or iCloud|
|Over the air sync only
Data Windows 10 Mobile: Store App or Desktop App
Data Windows Phone 8: Store App or Desktop App
Data Windows Phone 7: Zune
|Nokia (Symbian based)||Nokia Suite|
|BlackBerry 7 and previous||BlackBerry Desktop Software|
|BlackBerry 10||Over the air sync only|
|Motorola (Android based)||Over the air sync only|
|Windows Mobile||Windows XP: ActiveSync
Windows Vista, Windows 7 and Windows 8:
Windows Mobile Device Center 32-bit
Windows Mobile Device Center 64-bit
|Samsung (feature phone)||PC Studio|
Note: If you can’t find the one for your phone or tablet, contact your phone/tablet supplier or cell phone carrier instead.
Synching your mobile device can be achieved in a variety of ways.
Over the air sync
In an ever more connected world with Cloud based computing and people owning multiple mobile devices, the trend is to move away from synching mobile devices with Outlook via local synchronization software and towards “over the air sync”.
Over the air sync basically means that your mobile device is using its data plan or WiFi capabilities to directly synchronize itself with the mail server rather than via locally installed software and a USB cable.
You can configure your POP3 account to leave a copy on the server to receive new emails on multiple devices. As a POP3 account can only download from the Inbox folder on the mail server, you won’t be actually synchronizing anything.
However, often mail providers offer both access via POP3 and IMAP. It is also quite easy to switch to Outlook.com without losing your current address.
If you are only interested in synching your emails, configuring both Outlook and your smartphone and/or tablet with an IMAP account will do.
Various mail services also offer Exchange ActiveSync support which is capable of synchronizing E-mail, Calendar, Contacts and Tasks folders. On the Outlook side, you often require to install an additional connector to also be able to sync it with Outlook:
- Outlook.com: Outlook Hotmail Connector (not required for Outlook 2013)
- Apple iCloud: iCloud
- Gmail: Google Apps Sync (requires a Business or Education subscription)
Note: You can switch to the Outlook.com email service and keep your current email address as well if you do not want to switch to an @outlook.com address.
If your mailbox is hosted on an Exchange server, there is no need to install anything. You can configure Outlook with the Exchange server via Outlook Anywhere and your smartphone or table via Exchange ActiveSync to sync your mailbox.