Real World Questions, Real World Answers
Share your Outlook calendars, contacts, emails and tasks
in real-time without Exchange Server.
CodeTwo Public Folders

Receiving meeting invitations and updates for my manager

I’ve been granted access to the Calendar of my manager. However, now I’m being bombarded with meeting invitations and responses for my manager as well.

How can I stop this and only receive my own invitations again?

Meeting Invitation buttonWhile you could create a rule to sort out the mess, the real solution lies in requesting your manager to modify the delegate permissions he/she has set up for you.

By default, delegates are set to receive copies of meeting-related messages such as meeting requests and responses. It will take your manager only a few seconds to change it so that you won’t receive these anymore.

Delegates Permissions dialog

Delegates buttonThe option to change can be found in the Delegates Permissions dialog;

  • Outlook 2007 and previous
    Tools-> Options…-> tab: Delegates
  • Outlook 2010, Outlook 2013 and Outlook 2016
    File-> Account Settings-> Delegate Access

Here, double click on the delegate or select it and press the Permissions… button to open the dialog to specify the permissions for the delegate.

Disable the option: Delegate receives copies of meeting-related messages sent to me

Note: Even without the copies, but with Editor permissions, you can still create, accept and decline meeting invitations from within the Calendar of your manager.

Delegate Permissions - Disable the option: Delegate receives copies of meeting-related messages sent to me
Carefully consider which permissions are really needed for your Delegate.

Sperry Software
Use "BH93RF24" to get a discount when ordering!