The Junk button in Outlook allows you to move a spam message to the Junk E-mail folder but this also adds the sender to the Blocked Senders list.
To prevent cluttering the Blocked Senders list with fake addresses or addresses which are only used once, I’d like to move the message to the Junk E-mail folder without adding the address to the Blocked Senders list.
I don’t really like using drag & drop to move the message, because I have quite a large folder list (which often requires scrolling) and a bit of an unsteady hand.
Is there any way to add this pure “Junk” command to Outlook?
There is no such command in Outlook but it’s still quite easy to achieve this with a single click or keyboard shortcut via other Outlook options as it is basically just a simple Move operation.
However, I wouldn’t spent too much time to Junk E-mail. When you recognize a message a Junk E-mail message, don’t sort it to your Junk E-mail folder but simply press the Delete button or, even better, permanently delete it via SHIFT+DELETE.
When you were to move it, you would be dealing with the message twice. The first time would be when moving it to your Junk E-mail folder and the second time would be when reviewing your Junk E-mail folder for real emails (false positives).
There is no real benefit to moving it manually to the Junk E-mail folder, as this also doesn’t train your Junk E-mail Filter.
If you really want to sort your manually detected spam emails to the Junk E-mail folder, your best option would be to use the Quick Steps feature which is available in Outlook 2010 and Outlook 2013.
A Quick Step allows you to create a custom button with 1 or multiple actions assigned to it. In addition, you can assign it a keyboard shortcut for when you prefer to triage your emails via you keyboard rather than a mouse, pen or touch.
- On the Home tab, expand the Quick Step gallery and choose to create a new “Move to Folder…” Quick Step.
- In the dialog which pops up set the following:
- Name: Junk
- Move to folder: Junk E-mail
- Mark as Read: It is recommended to leave this selected to more easily recognize that you’ve already dealt with this message.
- Optionally, you can click on the “Options” button to set the following:
- Click on the icon next to the name field to set a custom icon.
- At the bottom, select a keyboard shortcut.
- Add a description for your Quick Step.
- Add a “Categorize message” action to assign it a category such as “Detected Manually” to recognize the message even easier or to apply a View filter to your Junk E-mail folder so you won’t see them twice.
- Click Save or Finish to complete your Quick Step.
- Sort your Quick Steps in such a way that it is shown in the Quick Steps Gallery for easy access.
With a Quick Step, you can move a spam message to the Junk E-mail folder without adding the sender’s address to your Block List.