MSOutlook.info

MSOutlook.info

Real World Questions, Real World Answers
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Sharing or forwarding lots of emails to someone

I’m leaving a project and therefor need to transfer the email history, some including attachments, of that project to someone else.

Is there a way to do this without having to forward them individually?

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Address envelopes and letters with Outlook contact data

I’ve tried a couple of times to create envelopes in Word for Outlook contacts (for which I’ve entered addresses) but every time I try, I end up clicking around a lot without any satisfactory result.

This seems like a core functionality of Outlook though, which shouldn’t be too hard and quickly to repeat so I must be doing something wrong here.

Could you walk me through the process of creating envelopes?

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Excel: Remove all Mailto hyperlinks for email addresses at once

In a previous tip you explained how to prevent email address in Excel turning into clickable mailto hyperlinks which is close to an issue I’m currently facing.

In my current case, I’ve received an Excel sheet full of email addresses that are clickable mailto links which is highly annoying as sooner or later I’ll accidentally click on one.

Is there any way to bulk remove or disable these clickable email addresses and turn them into regular text instead?

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Excel: Stop turning email addresses into clickable Mailto links

I’m working with Excel sheets that contain a lot of email addresses as well.

When updating a field, it turns the email address in a clickable “mailto” link and when I’m not careful when clicking, it opens up a new email in Outlook.

As I have no intention to email anyone directly from these lists, but do work a lot with these sheets, this is getting annoying quite fast.

Is there any way to disable this behavior in Excel?

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Categorize Sent Items while composing a message

I know how to Categorize a message that I have received or once I have sent it; There is a big Categorize button for that on the Ribbon.

However, when I compose a message, this command is not available on the Ribbon. It is available when creating a new Appointment, Meeting or Contact.

Why is this button not available and how can I Categorize a message before sending it?

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Remove my name from the top header when printing an email as a delegate

Upon printing an email from Outlook, my name is printed in large bold letters at the top of the message.

While this is OK for my own messages, sadly Outlook also prints my name when I print a message from my manager’s mailbox for which I am a delegate.

Is there a way to print it with the name of my manager instead or to remove the name altogether?

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Business Contact Manager (BCM) for Outlook 2016

I just upgraded to Outlook 2016 and found that Business Contact Manager (BCM) is no longer working.

Where can I download BCM for Outlook 2016?

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Outlook.com account with a personal address or custom domain can’t be added to Outlook

My Outlook.com mailbox just got migrated to the new Outlook Mail infrastructure but I still can’t add my mailbox as an Exchange account in Outlook.

I’m not using an @outlook.com address but an address from my own domain. I also have an @gmail.com address connected to my Outlook.com account but that fails too.

This used to work with the Outlook Hotmail Connector and as an Exchange ActiveSync (EAS) account but not as an Exchange account. How can I make it work as an Exchange account as well?

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Prevent changing a Task’s Due Date when changing the Start Date

I’m an avid Tasks user in Outlook and I usually initially build my Task List by only assigning a Due Date. Then at a later stage I go back to review all open tasks and assign Start Dates to the Tasks.

Here is where things go wrong; When I assign a Start Date, it also modifies the Due Date which I absolutely do not want.

How can I tell Outlook to maintain the Due Date when modifying the Start Date?

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Find or Select a folder by typing its name

I’ve got quite a large list of folders (with names of customers) in which I sort my emails. Usually, to find a folder to which I want to move an email to, I need to scroll in the Navigation Pane and look for it.

As I already know the name of the folder, is there an easier way to select it? Perhaps similar to selecting a file or folder in Explorer by typing its name?

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