MSOutlook.info

MSOutlook.info

Real World Questions, Real World Answers
Never forget to attach an important file again.
Attachment Forget-Me-Not
Discount code: BH93RF24

Shortcut to switch between all open Outlook windows and messages

I often have more than one Outlook window open. For instance: the main Outlook window, the Reminders dialog and some emails.

While I could use ALT+TAB to switch between them, the multitude of other application windows which I have open makes it quite cumbersome and also difficult to quickly select the correct one.

Is there an easy way to switch only between the open Outlook windows and messages?

► Continue to the answer

Email empty when changing Signature

After composing my email, I changed my signature. When doing that it deleted all the text from the message.

What happened and how can I prevent this from happening again?

► Continue to the answer

Sorting the Deleted Items folder by Date Deleted

I deleted an email by mistake so I went into my Deleted Items folder trying to get it back. There were so many emails in there that it was really hard finding my message back.

Is it possible to sort my Deleted Items folder by when the message was deleted so that my most recently deleted message is always at the top?

► Continue to the answer

Exporting to or importing from Excel in Outlook 2013 and Outlook 2016

In previous versions of Outlook, I regularly exported some of my Outlook Calendar, Contacts and Mail data to Excel files to work with it from there or imported data into Outlook from Excel. You also have some Import/Export tips which involve Excel.

However, now that I’ve upgraded to Outlook 2016, the option to import from or to an Excel file is no longer available.

Why has it been taken away and what is the alternative now?

► Continue to the answer

Moving or making Automatic Replies (OOF) stand out more

With the holidays going on, and the fact that you only receive the Automatic Replies (Out of Office) notices once, I’d like to keep track of who is away when.

As most people tend to write their substitute or an emergency number in the Automatic Reply message as well, I thought storing them into a separate folder (or having them stand out more so I don’t forget to move them) would be a good approach. I can then simply search within that folder

How would I move or color code these Automatic Replies without risking to also move or color code other messages?

► Continue to the answer

Count Contact Group or Distribution List members

I’ve got several large large distribution lists in Outlook.

How can I find out how many members are exactly in there?

► Continue to the answer

Add a Shared Mailbox to your Folder List in Outlook on the Web (OWA)

Aside from my own mailbox, I’ve also added a couple of Shared Mailboxes to my Folder List in Outlook.

I also regularly use Outlook on the Web (OWA) and know how I can open another user’s mailbox, but can I also permanently add it to the Folder List on the left just like in Outlook?

► Continue to the answer

Select next unread message automatically

When I return after some free days, I handle all my unread mail starting at the bottom (as it is the message that I received first after I went away).

When I’m done with the email, I usually either delete it or move it to another folder. After this, Outlook automatically selects the email before it; which I’ve already read.

Can I make Outlook to move up the list of message and thus automatically select my next unread item instead of going down the list of received messages?

► Continue to the answer

Quickly open folders via Quick Steps

This is another one of my favorite “hidden” features in Outlook;

You probably know already that you can move emails by using Quick Steps but did you also know that you can use that very same Quick Step to open and go to that folder?

► Continue to the answer

Still using an @hotmail, @live, @msn or @passport email address? Switch to an @outlook address!

I’ve been using Outlook.com ever since it was called Hotmail and thus still have my original @hotmail.com address.

However, now that it has been called Outlook.com for quite some time, should I switch my address to an @outlook.com address or should I be worried that my @hotmail.com address eventually will go away?

► Continue to the answer
123...95


MAPILab
Use "4PM76A8" to get a discount when ordering!