Search and Replace for Contact fields

Search and Replace for Contact fields

I have lots of contacts in Outlook and I am looking for a way to update some contact fields so they will be more consistent. For instance, I’m looking to update the following properties;

  • For some contacts I’ve entered “AVE” and for other “Avenue”. I want this to be “Avenue” for everyone.
  • For some contacts I’ve included the country code in their phone number and I’d like to remove that.
  • Change the email address domain of several contacts as their company changed its name and has a new domain name.

How can I achieve these changes without modifying all contacts one-by-one?

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Backup and Restore Outlook.com mailbox data

Backup and Restore Outlook.com mailbox data

I used to have a POP3 account for which I always had to backup the pst-file and I had no issues with restoring it when I needed it.

Now that I have switched to Outlook.com, I no longer have a pst-file but an ost-file.

I tried opening the ost-file, to test whether I could restore it, but Outlook doesn’t let me and expects a pst-file.

  • Do I still need to make backups?
  • What is the best way to backup and restore my Outlook.com mailbox?
  • How do I convert this ost-file into a pst-file?
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Using Outlook without an email account

Using Outlook without an email account

I’d like to use Outlook just for managing my Contacts, Calendar and Tasks and don’t want to use it for email.

However, when I start Outlook, it insists that I add an email account.

Can I use Outlook without an email account?

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Add Holidays to your Office 365 Exchange Online or Outlook.com mailbox

Add Holidays to your Office 365 Exchange Online or Outlook.com mailbox

I’ve been looking for an option to add a Holiday Calendar to my Exchange mailbox in a similar way to the Birthday Calendar, which displays as a separate folder in Outlook. I haven’t found out how to do it though.

Is there a way to add a separate Holiday Calendar to my Outlook Calendar as well?

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Home Page tab not available in Folder Properties

Home Page tab not available in Folder Properties

I used to have a folder with a Home Page set to a website. This website now no longer works and the folder is opened instead.

When I open the Folder Properties, I no longer see the Home Page tab either to re-enter it.

Has the Home Page feature been removed from Outlook or is there a way to re-enable it?

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Quickly open folders via Quick Steps

Quickly open folders via Quick Steps

This is another one of my favorite “hidden” features in Outlook;

You probably know already that you can move emails by using Quick Steps but did you also know that you can use that very same Quick Step to open and go to that folder?

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Do not automatically mark emails as Read in Outlook on the Web (OWA)

Do not automatically mark emails as Read in Outlook on the Web (OWA)

In the regular Outlook for Desktop, I’ve successfully disabled the option to automatically mark messages as read.

However, occasionally, I use Outlook on the Web (OWA) as well and it doesn’t seem to pick up the setting as configured in Outlook.

How can I prevent Outlook on the Web to automatically mark my emails as read?

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Manually add a 3rd party Outlook Connector mail account type to Outlook 2016 like Kerio Connect and Zimbra

Manually add a 3rd party Outlook Connector mail account type to Outlook 2016 like Kerio Connect and Zimbra

We’re using Outlook 2016 with Kerio Connect for which we also installed the Outlook Connector.

Up until recently, we could add the account via a manual account setup procedure but Outlook 2016 now has a new Add Account dialog which no longer lets you select to add a Kerio Connect account.

How should I add my account now?

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Search for attachments by file extension or words within the attachments

Search for attachments by file extension or words within the attachments

Outlook can find emails with one or more attachments by specifying the “Has Attachments” option.

But how can I search for a specific type of attached file?
e.g. search for emails having .docx, .pdf, .xlsx or .zip files etc.

Is it also possible to only search for text within an attachment and not within the message body?

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Forward, Reply All and Print in Outlook.com

Forward, Reply All and Print in Outlook.com

When I use my Outlook.com account via the browser rather than in Outlook, I seem to miss some basic features or I simply can’t seem to find them.

For instance, how can I Forward a message or use Reply All?

Also, I can’t seem to find the Printing option. I’ve tried printing with the printing feature from my browser, but that looks very ugly as it simply prints the entire screen.

Where can I find these commands?

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