Real World Questions, Real World Answers
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Discuss with Team instead of Reply to All

On occasion, I receive emails which have been addressed to multiple people which contain actionable items for our team which need to be discussed internally first.

Currently, I usually press Reply All and remove the addresses of the original sender and other recipients who don’t belong to our team. Sometimes, re-addressing the email entirely is quicker. Either way, it is cumbersome and quite error prone.

Can I somehow add a “Discuss with Team” button to the Respond section as well?

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Searching for or excluding items with empty fields

When using Instant Search, it is easy enough to find something when it contains that specific word or category. I can also do a search for items that should not include that word or category by using NOT in my query. However, I cannot seem to find a way to locate all the items that do not have any value assigned at all to that field.

For instance; find all items that do not have any category assigned or find all contacts for which I haven’t specified their birthday or company.

How can I use the search feature to return all items that have empty fields?

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Switching between Office 365 for Business, Office Insider and Office Insider Fast without re-installing

Unlike Office 365 for Home, I can’t seem to switch between the Office 365 Insider release builds via File-> Office Account-> Office Insider when using Office 365 for Business. Instead, I need to use custom installers to achieve this.

As I test the various Office release channels, I prefer not to reinstall but to simply update; Go from the oldest release channel and switch to a newer each time.

Is there any way to still be able to switch between Office 365 for Business channel releases by using Group Policy or editing the Registry?

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Printing early morning and late evening appointments

I’m organizing an event which lasts the entire day and I’ve added all activities as individual Appointments to the Calendar.

I now want to print out this entire day and hang it at strategic places so people can easily lookup the schedule. Unfortunately, everything that happens before 7AM and after 7PM is only being printed in an “overflow” instead of within the time scale.

How can I adjust the printing timespan so that everything between 6AM and 12AM is being printed?

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Remove my email address from the Windows 10 Logon screen

On my laptop, the logon screen of Window 10 displays my email address. This is a bit unfortunate as I also use my laptop in public places and strangers could potentially get my private email address.

On my Desktop computer, my email address isn’t shown so I know that it can be removed.

How do I prevent Windows 10 from showing my email address on the logon screen?

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Send an Appointment instead of a Meeting invite

I regularly take calls and make Appointments for my colleague and want to send these in such a way that he can directly add them to his Calendar.

These aren’t Meetings with me so I don’t want to send him a Meeting Request as then they will also show on my own Calendar. I also don’t have direct writing access to his Calendar as he doesn’t like to be “surprised” with new Appointments suddenly showing up in his Calendar.

Is there any way I can send such Appointments by email without crating a whole lot of extra work for me?

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Setting the Reading Pane at the bottom and other display options in Outlook on the Web and OWA

In Outlook Web App (OWA), I prefer to have the Reading Pane at the bottom but since I have been upgraded to OWA on Office 365 (I’m not sure whether this is Exchange 2013 or Exchange 2016), my Reading Pane is on the right again and I can’t find a way to change that to the bottom.

In OWA 2010, this option was under a View button at the top of my message list where I could also disable Conversation View. In addition, I don’t want the message list to show the first line of the email either. I just want things back to the way I had it configured in OWA 2010.

How can I configure all this in Outlook on the Web of Office 365?

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Not receiving Delivery Receipts

I’ve sent out some really important emails and for these emails not only did I request Read Receipts, I also requested Delivery Receipts.

I do this because Read Receipts aren’t sent until the recipient actually reads the message and even then, these Read Receipts can be cancelled by the recipient or can otherwise get “lost” as well.

From my understanding, Delivery Receipts should be returned as soon as the message is delivered in the online mailbox of the recipient, which should be within a few seconds. However, I never seem to get these even though the messages are clearly being delivered.

How can I reliably get Delivery Receipts back when requested?

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Switch from Gmail to

For a while now, I’ve been thinking about switching from Gmail to as there are so many features in Outlook which Gmail can’t support because it is using IMAP.

For instance, synching my Contacts and Calendar folders, synching my message rules, using Categories and Follow Up Reminders, Skype Contacts integration and so much more.

I’ve been quite reluctant to actually switch as nowadays so much depends on and is connected to your email address, it feels like I’m tied for life to use Gmail.

How can I switch from Gmail to as painless as possible?

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Account selection by using keyboard shortcuts

I do a lot of typing so I try to use the mouse as little as possible as it breaks my flow. I also found that using keyboard shortcuts is often much quicker than using a mouse.

In Outlook, I have multiple accounts configured but I have not yet found out how to switch between the accounts when composing an email.

Is there an easy way to select the sending account via a keyboard shortcut?

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