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Propose New Time missing from Meeting Request

I was just sent an invite to a recurring meeting. I want to propose a new time, but only Accept, Decline, Tentative and Respond buttons show on the ribbon.

I then added all three Propose New Time icons to the Quick Access Toolbar, but they are gray.

Why can’t I propose a new time?

It appears that the meeting organizer has disabled the option for attendees to propose new times. If you still want to propose a different time, you’ll have to contact the meeting organizer via other means.

The meeting organizer disabled the option to propose a new time for this meeting request.
The meeting organizer disabled the option to propose a new
time for this meeting request.

Disable “Propose New Time” option for new meetings yourself

If you want to create a meeting with the “Propose New Time” option disabled for the invited, you can do this, while composing a new Meeting Request (keyboard shortcut: CTRL+SHIFT+Q), in the following way;

  • Outlook 2003 and previous
    Actions-> Allow New Time Proposals
  • Outlook 2007 and Outlook 2010
    tab Meeting-> option group: Attendees-> button: Response Options-> Allow New Time Proposals
Outlook 2003 - You can prevent the attendees from proposing a new time for the meeting. (click on image for a full menu view) Outlook 2010 - You can prevent the attendees from proposing a new time for the meeting. (click on the image for a full Ribbon view)
Outlook 2003 and previous Outlook 2007 and Outlook 2010

You can prevent the attendees from proposing a new time for the meeting.
(click on the images for a full menu/Ribbon view)

Note: If you disable “Request Responses” then the option to propose a new time will be disabled as well for the invitee. This will also disable the dropdown options of the Accept/Tentative/Decline buttons.



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