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Hiding recipients with distribution lists

I’ve created a distribution list to send out a mailing and to hide the addresses from each other. However, when the message got delivered, it still showed all the email addresses.

Other newsletters I receive also use a distribution list and then the addresses are not exposed.

How can I make Outlook not to expose these addresses either?

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How often do I need to use AutoArchive?

I’ve saved every email I’ve ever sent or received for some years now. My PST-file is huge; well over 4GB!

I was wondering if I’m pushing the boundaries of Outlook with a pst-file of that size. I can remember that a 2GB pst-file used to be the limit but clearly that is no longer the case.

Should I be worried about data loss and performance issues with a pst-file of this size?

Will running AutoArchive optimize Outlook again and if so;
How often should I run AutoArchive to keep Outlook in tip-top shape?

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Create a striking subject with symbol characters

To put some additional attention to my email, I’d like to add some shape characters to the subject line such as a star or heart.

Is this possible and if so, which shapes are supported in the email subject line?

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Backing up and Restoring Quick Steps

I’ve created quite a few Quick Steps in Outlook 2010 on my Windows 7 computer with various template replies and actions. I now have a new Windows 8.1 computer with Outlook 2013 on it.

How do I copy the Quick Steps from one computer to the other?

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Finding messages with attachments by file extension or words within an attached file

Outlook can find emails with one or more attachments by specifying the “Has Attachments” option.

But how can I search for a specific type of attached file?
e.g. search for emails having .docx, .pdf, .xlsx or .zip files etc.

Is it also possible to only search for text within an attachment and not within the message body?

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Access or share non-default Outlook folders

A colleague of mine has given me permissions to access a couple of his sub folders and an additional Contacts folder that he created.

When I use File-> Open-> Other User’s folders, I can only choose between Outlook’s default folders, but not any that he created himself.

How can I access these shared folders?

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Reduce ost file size with Synchronization Filters

As a mobile user, I love it that I can also cache other user’s shared folders and Public Folder Favorites.

However, some of these users are true packrats and some of these Public Folder Favorites are huge archives. The result is that my ost-file is really large (nearing 20GB) and makes my laptop slow since it doesn’t have a high performance SSD drive. I’m also starting to run out of disk space as I only have a 120GB disk in my laptop.

Aside from investing in a fast new disk or telling my colleagues to clean up, what else can I do?

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Increase the maximum attachment size limit

When I try to send a message with some attachments, I get the warning that my message is too big to be sent.

How can I increase the attachment size limit?

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Views don’t save the Group By expand/collapse state

I organize my Contacts folder by Category. Each time when I access that folder, every Category group is expanded, no matter how carefully I compress the Category groups or arrange them.

I prefer to have some Category groups always expanded and others always collapsed.

Is there any way to keep these Category groups collapsed?

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Remove underline and changing hyperlinks color

By default, whenever I create a hyperlink, Outlook turns the text color into blue and underlines it.

This is of course very recognizable but also not very modern as most web designs no longer underline hyperlinks. I’m also simply a bit bored with the blue.

Is there any way I can remove this default underline and change the color into for instance our company’s color (green)?

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