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Navigating through the Calendar with keyboard shortcuts and swipes

I can do quite a bit with my keyboard when I’m processing my mail, but when I do anything with the Calendar, I tend to use the mouse for most of the things.

Are there some handy shortcuts for navigating the Calendar as well?

There are lots of shortcuts for the Calendar and opposed to keyboard shortcuts in other sections of Outlook or other applications, I actually find them quite easy to remember.

Switching to the Calendar module

The first keyboard shortcut to remember is how to get to the Calendar module: CTRL+2

You can actually use CTRL+1 to CTRL+8 to switch between all the modules in the main Outlook window.

Selecting times and creating appointments and meetings

Once you are in the Calendar module, you can use the arrow keys to “walk through time”. By holding the SHIFT key while using the arrow keys, you can select a larger timeslot.

To create an appointment for your selected timeslot, simply start typing the subject and press ENTER when you are done. To open the created item to fill out more details, press ENTER again.

To directly create a new Appointment or Meeting from anywhere in Outlook use CTRL+SHIFT+A or CTRL+SHIFT+Q respectively.

Selecting the next or previous appointment

To quickly skip to the next or previous appointment use CTRL+> and CTRL+<.

Navigating days, weeks and months

To navigate through the Calendar with larger strides, you can use the following keyboard shortcuts:

Go to beginning of day CTRL+HOME
Go to end of day CTRL+END
Go to begin of working day HOME
Go to end of working day END
Go to next day RIGT ARROW
Go to previous day LEFT ARROW
Go to next week/move selected item to next week ALT+DOWN ARROW
Go to previous week/move selected item to previous week ALT+UP ARROW
Go to beginning of week ALT+HOME
Go to end of week ALT+END
Go to next month ALT+PAGE DOWN
Go to previous month ALT+PAGE UP

Navigating days, weeks and months with a touch screen

When you are using Outlook 2013 and have a touch screen, you can also swipe left or swipe right to skip to the next or previous day or week when you are in the Day or Week view.

When you are in the Month view, you can swipe up or swipe down to switch to the next or previous weeks or months.

This way, you don’t have to resort to the Date Navigator on the left to navigate between days, weeks and months.


Swipe left or right in day or week view.

Swipe up or down in Month view.

Switching between Day, Week and Month view

You can switch between the Day, Week and Month view of the Calendar by using the following keyboard shortcuts:

Single day view CTRL+ALT+1
Work week view CTRL+ALT+2
Full week view CTRL+ALT+3
Month view CTRL+ALT+4
Schedule view (Outlook 2010/2013 only) CTRL+ALT+5

To quickly show multiple days side-by-side, you can use the ALT+1 to ALT-9 to view that many days side-by-side or use ALT+0 to see 10 days.

Other Calendar keyboard shortcuts and tricks

Some other keyboard shortcuts which might come in handy when working in the Calendar are:

Cycle through the Calendar module sections F6
Enable/disable/minimize the To-Do Bar
(currently broken in Outlook 2013)
ALT+F2
Go to a specific date CTRL+G
Set a recurrence for an opened item CTRL+G

To select multiple or another Calendar folder, use the F6 button until the Calendar list is selected, and then use the arrow keys to highlight a Calendar folder. Then use the SPACEBAR or ENTER button to select or deselect it.

When you are working with dates, you can also use natural text and formulas to quickly set or get to this date. This works when creating an appointment but also in the Go To Date dialog (CTRL+G) so you can type for instance “Today” or “Christmas” or “6 weeks from now” to have Outlook automatically resolve that date for you.

Note: For an overview of even more keyboard shortcuts in Outlook see the guide Keyboard Shortcuts on HowTo-Outlook.com.



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