Navigating through the Calendar with keyboard shortcuts or touch input

I can do quite a bit with my keyboard when I’m processing my mail, but when I do anything with the Calendar, I tend to use the mouse for most of the things.

Are there some handy shortcuts for navigating the Calendar as well?

Calendar Shortcuts buttonThere are lots of shortcuts for the Calendar and in contrast to some keyboard shortcuts in other sections of Outlook or other applications, I actually find many of them quite easy to remember.

Even though the keyboard shortcuts below is only a selection, remembering them all might be a bit too much to ask already.

Just pick a few which you might actually frequently use at first and you’ll soon be able to learn more of them later.

Switching to the Calendar module

Calendar buttonThe first keyboard shortcut to remember is how to get to the Calendar module: CTRL+2

You can actually use CTRL+1 to CTRL+8 to switch between all the modules in the main Outlook window.

Selecting times and creating appointments and meetings

New Meeting buttonOnce you are in the Calendar module, you can use the arrow keys to “walk through time”. By holding the SHIFT key while using the arrow keys, you can select a larger timeslot.

To create an appointment for your selected timeslot, simply start typing the subject and press ENTER when you are done. To open the created item to fill out more details, press ENTER again.

To directly create a new Appointment or Meeting from anywhere in Outlook use CTRL+SHIFT+A or CTRL+SHIFT+Q respectively.

Selecting the next or previous appointment

Previous / Next buttonTo quickly skip to the next or previous day that contains an appointment use CTRL+> and CTRL+<.

To select the next or previous appointment, use TAB or SHIFT+TAB respectively.

Navigating days, weeks and months

Go To Date buttonSometimes you probably also want to navigate through the Calendar or a specific day with larger strides or quickly go back to the current date.

For bigger time or date jumps, you can use the following keyboard shortcuts:

Go to todayCTRL+T
Go to beginning of dayCTRL+HOME
Go to end of dayCTRL+END
Go to begin of working dayHOME
Go to end of working dayEND
Go to next dayRIGHT ARROW
Go to previous dayLEFT ARROW
Go to next week/move selected item to next weekALT+DOWN ARROW
Go to previous week/move selected item to previous weekALT+UP ARROW
Go to beginning of weekALT+HOME
Go to end of weekALT+END
Go to next monthALT+PAGE DOWN
Go to previous monthALT+PAGE UP
Go to a specific dateCTRL+G

Navigating days, weeks and months with a touch screen

Touch buttonWhen you are using Outlook 2013 or Outlook 2016 and have a touch screen, you can also swipe left or swipe right to skip to the next or previous day or week when you are in the Day or Week view.

When you are in the Month view, you can swipe up or swipe down to switch to the next or previous weeks or months.

This way, you don’t have to resort to the Date Navigator on the left to navigate between days, weeks and months.


Swipe left or right in day or week view.

Swipe up or down in Month view.

Switching between Day, Week and Month view

Day/Week/Month View buttonWhile you prefer a certain Calendar view as the default, it sometimes makes sense to drill down to a specific day or week or get a better overview of the month by switching the Calendar view.

You can switch between the Day, Week and Month view of the Calendar by using the following keyboard shortcuts:

Single day viewCTRL+ALT+1
Work week viewCTRL+ALT+2
Full week viewCTRL+ALT+3
Month viewCTRL+ALT+4
Schedule view (Outlook 2010/2013/2016 only)CTRL+ALT+5

To quickly show multiple days side-by-side, you can use the ALT+1 to ALT+9 to view that many days side-by-side or use ALT+0 to see 10 days.

Other Calendar keyboard shortcuts and tricks

Keyboard Shortcuts buttonThere are even more Calendar keyboard shortcuts but they are probably too specific to memorize and be useful.

However, some other keyboard shortcuts which might come in handy when working in the Calendar are:

Cycle through the Calendar module sectionsF6
Enable/disable/minimize the To-Do BarALT+F2
Set a recurrence for an opened itemCTRL+G

To select multiple or another Calendar folder, use the F6 button until the Calendar list is selected, and then use the arrow keys to highlight a Calendar folder. Then use the SPACEBAR or ENTER button to select or deselect it.

When you are working with dates, you can also use natural text and formulas to quickly set or get to this date. This works when creating an appointment but also in the Go To Date dialog (CTRL+G) so you can type for instance “Today” or “Christmas” or “6 weeks from now” to have Outlook automatically resolve that date for you.

Note: For an overview of even more keyboard shortcuts in Outlook see the guide Keyboard Shortcuts on HowTo-Outlook.com.

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