MSOutlook.info

MSOutlook.info

Real World Questions, Real World Answers
Share your Outlook calendars, contacts, emails and tasks
in real-time without Exchange Server.
CodeTwo Public Folders

Quick Access shortcut keys

Following up on your yesterday’s tip; I attach a file quite often and use some other commands with long keyboard sequences quite often as well.

Is there any way I can do this quicker instead of typing this (not intuitive) keyboard sequence?

Yes, luckily you can by making use of the Quick Access Toolbar or by customizing your toolbar.

Quick Access Toolbar

The Quick Access Toolbar (QAT for short) is the toolbar that is located directly next to the Office logo at the left of your screen when composing a new item in Outlook 2007 or the application icon for Outlook 2010 and Outlook 2013.

You can make it either float above (standard) or under the Ribbon. It holds some defaults actions like; Save, Undo, Redo, Previous Item and Next Item.

ALT keyboard sequences for the QAT

When pressing the ALT button, to start a key sequence, these items have numbers above them to directly activate them.

Press ALT and then the number for your QAT command to execute it.
Press ALT and then the number for your QAT command to execute it.

Adding a command to the QAT

To add a command of your own there, you can right click on that command and choose “Add to Quick Access Toolbar”.

Another way to customize the QAT is via the Options dialog.

  • Outlook 2007
    Press the Office orb in the left top, button: Editor Options-> section: Customize
  • Outlook 2010 and Outlook 2013
    File-> Options-> Quick Access Toolbar

You can use the drop down list at the top of the left pane to select a category of options to choose from. Press the Add button and sort them accordingly.

Custom keyboard shortcuts in the classic (non-Ribbon) interface

If you are using Outlook 2003 or previous or are in the main Outlook 2007 window, then you don’t have a Ribbon, so no QAT either. You can then still add quicker key sequences by directly adding the option to your toolbar and assign it an unique ALT key of its own.

More details about how you can do that can be found in this guide.