The ToolTips for some commands do not show their corresponding keyboard shortcuts (like for instance “Attach File”).
Do I always have to use my mouse for these commands or are there any hidden shortcuts for them or can I somehow create my own?
While not all commands in Outlook have their own direct CTRL+<key> shortcut, they are all still accessible via a keyboard sequence.
The difference between a keyboard shortcut and a keyboard sequence is that instead of pressing multiple keys at once to initiate the command, you press them after each other instead.
Key indicators for keyboard sequences
When you are in the main Outlook screen for Outlook 2007 and previous or when composing a new item in Outlook 2003 or previous, the keys to press are indicated by underlined characters.
Underlined letters indicate the ALT keyboard sequences in Outlook 2007 and previous.
When you are in an area which has the Ribbon (like when creating a new message in Outlook 2007 or later), the keys to press will float above the options.
After pressing the key for a specific section, keys for the next section will be shown.
Using ALT keyboard sequences
To start, you must press the ALT key once (you can release the key directly, you don’t need to continue to hold it). Then type the characters one after the other to select the option that you want.
Example 1: Opening the Options… dialog from the main Outlook 2007 interface
ALT, t, o
Example 2: Opening the Options dialog in Outlook 2013
ALT, f, t
Example 3: Attaching a file from the New Message screen with the Ribbon
ALT, h, a, f
Extra tips and things to note
- For longer keyboard sequences in the Ribbon interface, you can choose to add the command to the Quick Access Toolbar.
- For an overview of direct keyboard shortcuts in Outlook see the guide Keyboard shortcuts
- For the classic (non-Ribbon) interface, it could be that several options hold the same underlined letter to press. This often happens when you add more commands to the Outlook Toolbar yourself or via an add-in which installed its own toolbar with shortcuts key. When that is the case, you can press that letter again to switch to the other option with the same letter. When the correct option is selected, press ENTER to activate it.