Keyboard shortcuts for all Outlook commands

The ToolTips for some commands do not show their corresponding keyboard shortcuts (like for instance “Attach File”).

Do I always have to use my mouse for these commands or are there any hidden shortcuts for them or can I somehow create my own?

Keyboard Shortcuts buttonWhile not all commands in Outlook have their own direct CTRL+<key> shortcut, each command is still accessible via a unique keyboard sequence.

The difference between a keyboard shortcut and a keyboard sequence is that instead of pressing multiple keys at the same time to initiate the command, you press them one after the other instead.

Key indicators for ALT keyboard sequences

Ribbon Tabs & Commands buttonWhen you are in an area which has the Ribbon, pressing the ALT key on your keyboard will reveal the keys to press floating above the tab or command.

After typing the letter of the tab the command is on, letter indicators will start displaying on top of the command.

After pressing the key for a specific section, keys for the next section will be shown.
Pressing ALT will reveal the keyboard shortcut sequences.

Using ALT keyboard sequences

To start, you must press the ALT key once (you can release the key directly, you don’t need to continue to hold it). Then type the characters one after the other to select the option that you want.

For example;

  • Opening the Options dialog in Outlook
    ALT, f, t
  • Attaching a file from the New Message window
    ALT, h, a, f

Extra tip 1: To shorten longer keyboard sequences in the Ribbon interface, you can choose to add the command to the Quick Access Toolbar.

Extra tip 2: For an overview of direct (CTRL) keyboard shortcuts in Outlook see the guide Keyboard shortcuts

Key indicators for ALT keyboard shortcuts

ALT Key buttonWhen you are in a dialog which doesn’t have the Ribbon, like the Options dialog, or are in a window that also has button (like the Send, From, Cc and Bcc button), pressing the ALT button will reveal underlined characters (if they were not visible yet).

These underlined characters need to be pressed at the same time as the ALT button.

It could be that several options hold the same underlined letter to press. When this is the case, you can press that letter again to switch to the other option with the same letter. When the correct option is selected, press ENTER to activate it.

Font dialog in Outlook.
Look closely to notice the underlined characters in the Font dialog. These can be used for ALT keyboard shortcuts.

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