After making several changes to the Ribbons and Quick Access Toolbars in Outlook, I wanted to make a backup of my customizations.
There is an export button for this in the “Customize Ribbon” and “Quick Access Toolbar” section of the Options dialog but this only backs up the customizations for the current item window and not all the item windows which are available in Outlook. This makes the exporting process quite cumbersome.
Is there a way to backup all the Outlook Ribbon and Quick Access Toolbar customizations at once?
The way to backup all your Ribbon and Quick Access Toolbar (QAT) customizations in Outlook 2010, Outlook 2013 or Outlook 2016 in one go is similar to backing up the QAT customizations in Outlook 2007 but the files are named differently.
Exporting Outlook customizations manually is quite cumbersome ffor the many Outlook windows.
The Ribbon and QAT settings in Outlook 2010, Outlook 2013 and Outlook 2016 are stored in officeUI-files in the following folder;
- Windows 10, Windows 8, Windows 7 and Windows Vista
- Windows XP
C:\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Office
You should be able to migrate these files between computers by simply copying the files from one computer to the other while Outlook is closed. Any command that you have placed in the Ribbon or QAT which isn’t available on the other computer (such as a function of an add-in or custom VBA code) will be removed automatically.
Note: The mentioned folder location is hidden by default. You can copy and paste the above location in the Address Bar of File Explorer to open it or configure Windows to show hidden files and folders; Control Panel-> Folder Options-> tab View
Overview of the *.officeUI files for Outlook
There are up to 20 officeUI-files possible for Outlook 2010, Outlook 2013 and Outlook 2016 and they all start with olk.
Below you’ll find an overview of the officeUI files and their corresponding item window. If you haven’t modified the Ribbon or the QAT for the corresponding item window, there won’t be an officeUI-file for it either.
|Main Outlook window|
|Composing a Message|
|Composing a Post|
|Opened a Post|
|Appointment or Meeting Request|
|Distribution list item|
|Task or Task Request item|
|Opened RSS item|
|Composing a Sharing Invitation|
|Opened Sharing Invitation|
|Opened Receipt (delivery notification, read notification, vote answer, accepted meeting request, accepted task request)|
|Opened Meeting Request, Task Request or Cancellation|
|Opened Meeting Request responds item (accepted, declined, tentative)|
|Opened new proposal responds item for a Meeting Request|
|Composing a responds for a Meeting Request (accept, decline, tentative, new proposal)|
|Composing a forwarded Meeting Request|
|Composing a Send Again message (for failed messages)|