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Backing up all Ribbon and Quick Access Toolbar (QAT) customizations at once

After making several changes to the Ribbons and Quick Access Toolbars in Outlook, I wanted to make a backup of my customizations.

There is an export button for this in the “Customize Ribbon” and “Quick Access Toolbar” section of the Options dialog but this only backs up the customizations for the current item window and not all the item windows which are available in Outlook. This makes the exporting process quite cumbersome.

Is there a way to backup all the Outlook Ribbon and Quick Access Toolbar customizations at once?

Backup QAT and Ribbon buttonThe way to backup all your Ribbon and Quick Access Toolbar (QAT) customizations in Outlook 2010, Outlook 2013 or Outlook 2016 in one go is similar to backing up the QAT customizations in Outlook 2007 but the files are named differently.

Export all customizations - Options-> Customize Ribbon
Exporting Outlook customizations manually is quite cumbersome ffor the many Outlook windows.

officeUI-files

The Ribbon and QAT settings in Outlook 2010, Outlook 2013 and Outlook 2016 are stored in officeUI-files in the following folder;

  • Windows 10, Windows 8, Windows 7 and Windows Vista
    C:\Users\%username%\AppData\Local\Microsoft\Office
  • Windows XP
    C:\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Office

You should be able to migrate these files between computers by simply copying the files  from one computer to the other while Outlook is closed. Any command that you have placed in the Ribbon or QAT which isn’t available on the other computer (such as a function of an add-in or custom VBA code) will be removed automatically.

Pasting the path to the officeUI files in the Address Bar of File Explorer. (click on image to enlarge)

Note: The mentioned folder location is hidden by default. You can copy and paste the above location in the Address Bar of File Explorer to open it or configure Windows to show hidden files and folders; Control Panel-> Folder Options-> tab View

Overview of the *.officeUI files for Outlook

There are up to 20 officeUI-files possible for Outlook 2010, Outlook 2013 and Outlook 2016 and they all start with olk.

Below you’ll find an overview of the officeUI files and their corresponding item window. If you haven’t modified the Ribbon or the QAT for the corresponding item window, there won’t be an officeUI-file for it either.

File name

Item Window

olkexplorer.officeUIMain Outlook window
olkmailitem.officeUIComposing a Message
olkmailread.officeUIOpened Message
olkpostitem.officeUIComposing a Post
olkpostread.officeUIOpened a Post
olkappitem.officeUIAppointment or Meeting Request
olkaddritem.officeUIContact item
olkdlstitem.officeUIDistribution list item
olktaskitem.officeUITask or Task Request item
olklogitem.officeUIJournal entry
olkrssite.officeUIOpened RSS item
olkshareitem.officeUIComposing a Sharing Invitation
olkshareread.officeUIOpened Sharing Invitation
olkreportitem.officeUIOpened Receipt (delivery notification, read notification, vote answer, accepted meeting request, accepted task request)
olkmreqread.officeUIOpened Meeting Request, Task Request or Cancellation
olkrespondseread.officeUIOpened Meeting Request responds item (accepted, declined, tentative)
olkrespcounter.officeUIOpened new proposal responds item for a Meeting Request
olkrespondsesend.officeUIComposing a responds for a Meeting Request (accept, decline, tentative, new proposal)
olkreqsend.officeUIComposing a forwarded Meeting Request
olkresenditem.officeUIComposing a Send Again message (for failed messages)

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