MSOutlook.info

MSOutlook.info

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Adding an Outlook.com account to Outlook

I have an Outlook.com account and currently can access my email by using Outlook Mail via my browser.

How do I get my Outlook.com account in Outlook?

Outlook.com buttonOutlook.com supports various email protocols for connectivity and compatibility purposes but the recommended method of configuring it in Outlook is as an Exchange account.

These instructions also apply to other email addresses that are hosted by the Outlook.com platform such as;

  • @hotmail
  • @live
  • @msn
  • @passport

Note: In case your Outlook.com account hasn’t been migrated to the new Outlook.com platform yet, the recommended connection method is via the Outlook Hotmail Connector in Outlook 2010 and previous and as an Exchange ActiveSync (EAS) account in Outlook 2013 and Outlook 2016.

Auto Account Setup

Add Account buttonFor any version of Outlook, the recommended method to configure any account is to use the Auto Account Setup wizard. This wizard opens up automatically when you choose to add an account to Outlook.

All you have to fill out it your name, email address and password. When you have Two-Step Verification enabled for your Outlook.com or Microsoft Account, then you’ll have to use a special App Password instead of your regular password.

Configuring an Outlook.com account in Outlook via Auto Account Setup (click on image to enlarge)

Once you’ve done that, Outlook will automatically find the server details and configuration settings for your Outlook.com account and you’re done.

You can check as which type your account got configured by opening your Account Settings;

  • Outlook 2007
    Tools-> Account Settings…
  • Outlook 2010 and later
    File-> Account Settings-> Account Settings…

When you are using Outlook 2013 or Outlook 2016, you can double click on your account to configure how many days, weeks or month worth of data will be cached on your local computer to save some hard disk space. Of course there is also an option to cache your entire Outlook.com mailbox on your local computer. Cached mailbox data will make Outlook respond quicker and will be available to you even when you are Offline .

Manual Configuration: Exchange ActiveSync (EAS)

Exchange ActiveSync (EAS) buttonWhen your account hasn’t been migrated yet, then it is recommended that you configure it as an Exchange ActiveSync account when you are using Outlook 2013 or Outlook 2016.

In most cases, this is automatically taken care of when you use the Auto Account Setup wizard as discussed above. When this fails, then you can select the option to configure your account manually at the bottom of the dialog. You can then select to add an Exchange ActiveSync account.

The Server Settings form is quite easy to fill out with stuff that you know; name, email address and password (or App Password in case you have Two-Step Verification enabled). The only thing that might be daunting is the field for the mail server. Here you need to fill out one of the following;

  • eas.outlook.com
  • m.outlook.com
  • m.hotmail.com

It is recommended to try the servers in that particular order and the server might automatically redirect you to the correct server for your account without any further input from you.

Manual Configuration: Outlook Hotmail Connector

Outlook Hotmail Connector buttonWhen your account hasn’t been migrated yet, then it is recommended that you configure it as an Outlook Hotmail Connector account when you are using Outlook 2003, Outlook 2007 or Outlook 2010.

When you already have the Outlook Hotmail Connector installed on your computer, then there is a very high likelihood that the Auto Account Setup wizard recognized that and configured your account via the Outlook Hotmail Connector when your account indeed hasn’t been migrated yet. When this fails, then you can select the option to configure your account manually at the bottom of the dialog. You can then select to add an “Other” account type and select Outlook Hotmail Connector from the account type list.

Note: When you don’t see the Other section or when the Outlook Hotmail Connector account type isn’t listed, it means that you don’t have the Outlook Hotmail Connector installed on your computer.

The form for the Outlook Hotmail Connector is very simple to fill out and doesn’t require you to know any server details. Just fill out your name, email address and password (or App Password in case you have Two-Step Verification enabled).

Manual Configuration: IMAP

IMAP Account buttonWhen you have a special requirement to use an IMAP account type instead, you must use the manual configuration method. The server details to fill out are;

  • Incoming mail server: imap-mail.outlook.com
  • Outgoing mail server: smtp-mail.outlook.com

Then click on the More Settings… button to adjust the following settings;

  • Outgoing Server
    • enable: My outgoing server (SMTP) requires authentication
  • Advanced
    • Incoming server (IMAP): 993
    • Enable: This server requires and encrypted connection (SSL)
    • Outgoing server (SMTP): 587
    • Use the following type of encrypted connection: TLS

Note: When you have Two-Step Verification enabled for your account, you must use a special App Password instead of your regular password.

Manual Configuration: POP3

POP3 Account buttonWhen you have a special requirement to use a POP3 account type instead, you must first verify that POP3 access has been enabled for your Outlook.com account and then use the manual configuration method in Outlook.

Step 1: Enable POP3 access for your Outlook.com account

  1. Logon to Outlook.com.
  2. Press the Gear icon in the top right corner left from your profile image.
  3. Choose: Options.
  4. In the left sections select: Mail-> Accounts-> POP and IMAP
  5. For “Let devices and apps use POP” select: Yes
  6. Optionally: Select whether devices and apps may delete the messages from Outlook.com once they have downloaded it from the server.
  7. Press the Save button.

Enabling POP3 access for your Outlook.com account. (click on image to enlarge)
Enabling POP3 access for your Outlook.com account. (click on image to enlarge)

Step 2: Configure the Outlook.com account in Outlook as POP3

The server details to fill out in Outlook are;

  • Incoming mail server: pop-mail.outlook.com
  • Outgoing mail server: smtp-mail.outlook.com

Then click on the More Settings… button to adjust the following settings;

  • Outgoing Server
    • enable: My outgoing server (SMTP) requires authentication
  • Advanced
    • Incoming server (IMAP): 995
    • Enable: This server requires and encrypted connection (SSL)
    • Outgoing server (SMTP): 587
    • Use the following type of encrypted connection: TLS

Note: When you have Two-Step Verification enabled for your account, you must use a special App Password instead of your regular password.


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