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Add Cc or Bcc fields to meeting invitation

When setting up a meeting, can I add people to a Cc or Bcc field who will receive the meeting details for informational purposes?

You cannot do this with a single email, but there are 2 convenient methods in Outlook which will quickly allow you to do this and automatically add the meeting details to the message.

Forward as iCalendar

First, create the meeting like normal and close it. Once created, select the meeting and choose:

  • Outlook 2007 and previous
    Actions-> Forward as iCalendar
  • Outlook 2010 and Outlook 2013
    Meeting tab-> expand the Forward button and choose Forward as iCalendar

Now a new message will be created with the meeting attached as an ics-file. In this message you can specify the Cc and Bcc entries. The recipient can open the attachment to review the meeting details and choose if he/she wants to add it as an appointment to his/her own calendar.

Forward as text with attendee list

If you want the invitation list to be included as well, then you can drag and drop the meeting onto the Mail Navigation button or a mail folder. Now a new message will be automatically created with all the details added in the message itself, including the attendee list.

Sending meeting details in email
Sending meeting details as the email body.


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