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Backup and Restore Quick Parts

I’ve created a couple Quick Part text templates in Outlook which I use to quickly answer some common questions.

As I have spent quite some time creating them, I’d hate to lose them either when something goes wrong or when I get a new computer.

How can I make a backup of these Quick Parts?

Quick Parts are saved in a file called NormalEmail.dotm and is located in your Templates folder. Aside from Quick Parts, this file also contains the settings for any Styles that you may have added or modified.

You can copy this file to your backup location or to another computer’s or user’s Templates folder when Outlook is closed.

Location of NormalEmail.dotm

You can find the NormalEmail.dotm file in the following location;

  • Windows XP
    C:\Documents and Settings\%username%\Application Data\Microsoft\Templates\
  • Windows Vista and Windows 7
    C:\Users\%username%\AppData\Roaming\Microsoft\Templates

Note: For an overview of file names, folder locations and registry locations that Outlook uses to store its data and settings, see the article; Files and Settings guide for Outlook

Accessing the Application Data / AppData hidden folder

Since the “Application Data” or “AppData” folder is a hidden folder, you either must enable “Show hidden files and folders” in Windows or simply copy and paste the above path in the Address Bar of Explorer, the Run command or, for Windows Vista and Windows 7, the Search box of the Start Menu.

The Templates folder could contain some additional template files of other (Office) applications. (Click on image to enlarge)
The Templates folder could contain some additional template files of other (Office) applications. (Click on image to enlarge)



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