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Adding, modifying and deleting Quick Parts

Yesterday you blogged about the “Organize and Delete…” feature of Quick Parts. I cannot seem to find that option.

Can you tell in short how Quick Parts work?

Sure, no problem! :-)

Adding a Quick Part

Creating a Quick Part is really easy:

  1. Type and then select the text that you want to add as a Quick Part.
  2. On the Insert tab on the Ribbon press the “Quick Parts” button.
  3. At the bottom of the menu that pops-up, select: “Save Selection to Quick Part Gallery…”

    The Quick Part feature can be found on the Insert tab.
    The Quick Part feature can be found on the Insert tab.

  4. In the new dialog that pops-up you can specify some details.
    • In general you’ll only add a name for the Quick Part. I sometimes add a short description if the Quick Part is quite long and the name can’t describe it specific enough.
    • Categorizing your Quick Parts is also a good idea when you have over 10 Quick Parts. Otherwise you’ll spent some time searching for it and the Quick Parts are not that quick anymore ;-)
    • Unless you have a very specific need, you can leave the other options in their default value.

      Create a New Building Block - There are various saving options for a Quick Part.
      There are various saving options for a Quick Part.

Modifying a Quick Part

Modifying a Quick Part is not that straight forward as there is no direct editing option. You basically need to insert, edit and then resave the Quick Part:

  1. Insert the Quick Part.
  2. Make the modifications you want.
  3. Add the Quick Part to the Quick Part gallery by the method described above.
    When you save it with the same name you’ll be prompted with:
    “Do you want to redefine the building block entry?”
    Of course you need to press “Yes” here and you’ve successfully modified your Quick Part.

Do you want to redefine the building block entry?
The method to modify a Quick Part is a bit unconventional.

Deleting a Quick Part

The delete function for Quick Parts is a bit hidden as well.

  1. Press the Quick Parts button and right click any of the Quick Parts (it doesn’t matter which one, it doesn’t have to be the one that you want to delete)
  2. From the context menu that pops-up select: “Organize and Delete…”
  3. In the new dialog you’ll see all your so called “Building Blocks” which you can delete.

Note: If the “Organize and Delete…” option is not available you’ll need to switch your message format to HTML format as mentioned in: Can’t delete Quick Parts.

Right click on any Quick Part to find the “Organize and Delete” dialog. 
Right click on any Quick Part to find the “Organize and Delete” dialog.

Building Block Organizer

Just some extra information:
The Building Block Organizer shows more than just your Quick Parts. It will also show personally defined AutoText, Headers, Footers, etc…

You can sort them by pressing the Gallery column.


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