Better Task Management for Outlook Desktop Outlook and Mobile with Microsoft To-Do

The Task module of Outlook isn’t one of the prettiest or most modern parts of Outlook and probably also one of the lesser used modules by most.

Creating and managing tasks in Outlook can sometimes be a task of its own and there isn’t really a way to manage your Tasks when using a smartphone or tablet. Until now…

Have you already used the Microsoft To-Do app?

Very brief background of Microsoft To-Do

Microsoft To-Do buttonMicrosoft To-Do has been developed by the same team that developed the popular Wunderlist app. Microsoft acquired Wunderlist when it bought the company 6Wunderkinder in June 2015.

Since then, Wunderlist has been redesigned to work in tandem with various Office 365 services and integration with Outlook, Exchange Online and and released as a new application called Microsoft To-Do in April 2017.

Microsoft To-Do strives to be an intelligent task management app that makes it easy to plan and manage your day.

Download the app and Outlook integration

Get the App buttonTo get started with Microsoft To-Do, download the app for your platform or use it in a browser;

To login, use your Microsoft Account or your Workplace Account (Office 365 for Business). Microsoft To-Do will show all your tasks that you have currently stored within the Tasks folder of your or Exchange Online mailbox.

If you haven’t added the mailbox for your Microsoft Account to Outlook yet, you can do so by following these instructions.

Outlook buttonSome things to note when getting started;

  • Your Outlook Tasks folder is called To-Do in Microsoft To-Do.
  • When you create a new To-Do in Microsoft To-Do, it will be added as a Task in Outlook and vice-versa.
  • When you create a new New Task Lists in Microsoft To-Do, it will be added as a Task folder in Outlook.
  • Each day, your “My Day” in Microsoft To-Do will be empty and can be filled with tasks of your To-Do list(s).
  • You can quickly plan to-do’s for your day by using the “Intelligent Suggestions” in Microsoft To-Do.

When using Windows 10, you may not even want to use the Tasks module in Outlook anymore at all! ;-)

Integration with Office 365 for Business Exchange Online

Office 365 for Business buttonAs mentioned, Microsoft To-Do can also integrate with the Tasks folder of your Exchange Online mailbox. However, when trying to login with your Workplace Account, you can get the following login error;

Sorry! Microsoft To-Do is not enabled for your organization. Please contact your IT admin about getting access.

As Microsoft To-Do is currently in a Preview state for Office 365 for Business, it is disabled for all tenants by default. Administrators can enable Microsoft To-Do for the tenant by going to “Services & add-ins” section of the Settings page in the Office 365 Admin Panel.

Microsoft To-Do in the Office 365 Services & add-ins section.
Microsoft To-Do in the Office 365 Services & add-ins section.

Enabling Microsoft To-Do for your Office 365 tenant.
Enabling Microsoft To-Do for your Office 365 tenant.

This option may not show for all eligible tenants yet but will show up soon. The following Office 365 suites will support Microsoft To-Do;

  • Business Essentials
  • Business Premium
  • Enterprise E1
  • Enterprise E3
  • Enterprise E5

Standalone Exchange Online plans are currently not supported and neither are Educational organizations nor tenants on sovereign/independent clouds such as from GoDaddy or Office 365 Germany.

Future development and feature suggestions

UserVoice buttonMany new features are already in the planning for future releases. The current focus is on implementing any missing features from Wunderlist such as sub tasks, sharing and Mac OS support.

You can upvote already existing suggestions or post new ones at the official UserVoice page of Microsoft To-Do.

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