Better Task Management for Outlook Desktop Outlook and Mobile with Microsoft To Do

The Task module of Outlook isn’t one of the prettiest or most modern parts of Outlook and probably also one of the lesser used modules by most.

Creating and managing tasks in Outlook can sometimes be a task of its own and there isn’t really a way to manage your Tasks when using a smartphone or tablet. Until now…

Have you already used the Microsoft To Do app?

Very brief background of Microsoft To Do

Microsoft To-Do buttonMicrosoft To Do has been developed by the same team that developed the popular Wunderlist app. Microsoft acquired Wunderlist when it bought the company 6Wunderkinder in June 2015.

Since then, Wunderlist has been redesigned to work in tandem with various Microsoft 365 services and integration with Outlook, Exchange Online and and released as a new application called Microsoft To Do in April 2017.

Nowadays, Microsoft To Do is integrated with even more applications and services, including Microsoft Teams and Planner.

Microsoft To Do strives to be an intelligent task management app that makes it easy to plan and manage your day.

Download the app and Outlook integration

Get the App buttonTo get started with Microsoft To Do, download the app for your platform or use it in a browser;

To login, use your Microsoft Account or your Workplace Account (Microsoft 365 for Business). Microsoft To Do will show all your tasks that you have currently stored within the Tasks folder of your or Exchange Online mailbox.

If you haven’t added the mailbox for your Microsoft Account to Outlook yet, you can do so by following these instructions.

Outlook buttonSome things to note when getting started;

  • Your Outlook Tasks folder is also called Tasks in Microsoft To Do.
  • When you create a new Task in Microsoft To Do, it will be added as a Task in Outlook and vice-versa.
  • When you create a new “New list” in Microsoft To Do, it will be added as a Task folder in Outlook.
  • Each day, your “My Day” in Microsoft To Do will be empty and can be filled with tasks of your To Do list(s).
  • You can quickly plan to do’s for your day by selecting “My Day” in Microsoft To Do and then click on the lightbulb icon in the top right corner.

When using Windows 10, you may not even want to use the Tasks module in Outlook anymore at all! ;-)

Integration with Microsoft 365 Exchange Online

Microsoft 365 for Business buttonAs mentioned, Microsoft To Do can also integrate with the Tasks folder of your Exchange Online mailbox. However, when trying to login with your Workplace Account, you can get the following login error;

To Do is disabled
Sorry! Microsoft To Do is not enabled for your organization. Please contact your IT admin about getting access or use the option below to learn more.

Administrators can enable/disable the Microsoft To Do app license on a per user basis. Microsoft To Do is included in practically all Microsoft 365 suites licenses for work or school accounts which include Exchange Online such as;

  • Business Essentials
  • Business Premium
  • Microsoft 365 Firstline F1
  • Enterprise Firstline F1 & F2
  • Enterprise E1-E5
  • Secure Productive Business
  • Secure Productive Enterprise E3 & E5
  • Education E1-E5
  • Education A1-A5
  • Microsoft 365 A3-A5

Accounts that are hosted via on-premises installations of Exchange are not supported.

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