As a delegate for my manager, I sometimes also need to create Private Appointments. However, I do not have the permissions to see any details of his existing Private Appointments.
But when I’ve been set up as a Delegate without permissions to see Private items, the button to mark an appointment as Private is grayed out as well.
Is there a way to be granted this level of permissions without losing the option to mark appointments as Private?
When you’ve been granted access to someone’s Calendar but don’t have the permission to see Private appointments, the option to turn any existing or new appointment, that you create for your manager, Private is disabled on the Ribbon as well.
As a Delegate, the Private button is not available to you on the Ribbon.
However, you are still able to mark Appointments (or Meeting and All Day Event items) as Private via the Properties dialog of the item:
File-> Properties-> Sensitivity-> Private
The Private option is a bit more tugged away but still accessible.
Bug, feature or design flaw?
So why would it be disabled one way but enabled another?
While somewhat dubious, in most situations you want to be able to edit what you created and/or see and set options which you can undo. Obviously, you can no longer do this after you’ve saved it as Private and closed the appointment. However, by allowing the option via the (more hidden) Properties dialog, it basically means that you really want to set it.
Most likely this behavior was implemented based on customer feedback since the permissions level doesn’t affect the availability of the Private option in Outlook 2007 and previous.
Would you call this a bug, feature or design flaw? It really is your pick.