With Google moving away from Basic Authentication and recommending to use OAuth instead, I want to enable 2-Step Verification for my Google account to increase security.
How do I best approach this and what changes do I need to make in Outlook to keep receiving my emails?
Currently, Outlook doesn’t offer native support for OAuth and 2-Step Verification yet. There are plans to add support for this but until then, you’ll need to use an App-Specific Password which you can create on the Google Account website.
This is similar to the process of enabling Two-Step Authentication for Outlook.com accounts.
Step 1: Enable 2-Step Verification
First, enable 2-Step Verification for your Google Accounts:
- Logon to Google and open your Account Settings page. This can be done by visiting: https://myaccount.google.com
- Click on: Sign-in & security.
In the “Password & sign-in method” section, click on: 2-Step Verification.
This direct link should also take you there.
Google Account Security – Currently 2-Step Verification is disabled.
- On the introduction page, click on the “Start setup” button.
- Enter a phone number on which you want to receive the verification codes.
In a later stage, you can safe-list trusted computers and also install an App so you won’t have to deal with SMS messages to log on each time.
Enter your received verification code.
- Select whether or not you want to trust this computer.
- Confirm that you want to enable 2-step verification for your account.
Step 2: Get an App-specific password for Outlook
Now that you have enabled 2-Step Verification for your Gmail account, you’ll start getting Send/Receive errors and/or password prompts in Outlook.
As mentioned before, you’ll need to generate a special “App-specific password” for Outlook instead of trying to logon with your current Gmail password.
On the 2-Step Verification completion page, select the “Reconnect my apps” button.
You can also access the “App passwords” page by pressing the “App passwords” link in the “Password & sign-in method” section or via this direct link.
- Use the dropdown lists to select: Other
- Type: Outlook.
- Click the Generate button.
Copy the obtained password code.
Note that the app password doesn’t actually contain spaces, the separators between the code blocks are just to improve readability.
- Go to Outlook and paste or type the obtained app password when being prompted for your password.
You can also do it directly via your Account Settings.
- Outlook 2003
Tools-> E-mail Accounts…-> Next-> double click on your Gmail account
- Outlook 2007
Tools-> Account Settings…-> double click on your Gmail account
- Outlook 2010, Outlook 2013 and Outlook 2016
File-> Account Settings-> Account Settings…-> double click on your Gmail account
- Outlook 2003
- Once you’ve updated your password, Outlook will be able to connect to Gmail again with 2-Step Verification enabled for your account.
Optional Step 3: Get codes via a mobile app instead
Even though it is not needed for Outlook, you might want to use an App to generate verification codes rather than using SMS messages.
- Click on the “Switch to app” button on your 2-Step Verification settings page.
Select your smartphone type.
If you are using a Windows Phone, just select “Android” to continue.
- Install the Google Authenticator app on your phone.
If you are using a Windows Phone, download and install the Authenticator app by Microsoft instead.
- Open the app and when adding the account, use the camera of your phone to scan the barcode and add the account without needing to type anything.
- On the webpage, enter the generated verification code on your phone to complete the app configuration process.