Do not print Tracking Receipts

When I print a Sent Item which holds tracking information from Read Receipts I requested, Outlook also prints out the entire list of tracking receipt responses.

Is there a way that I can print a message without these tracking receipts?

In Outlook 2003 and previous and Outlook 2010 SP1 and later, the read receipt tracking information is placed directly under the message header information and before the actual message text. In Outlook 2007 and in Outlook 2010 RTM, this information is being printed on a separate page after the message.

To prevent these receipts from being printed you can use the following 3 methods;

  • Set the PrintTrackingPref Registry key to prevent receipts from ever being printed.
  • If you only sometimes want to prevent the printing of read receipts, you can save the message outside of Outlook first.
  • In Outlook 2007 SP2 and later and Outlook 2010 RTM (so not SP1 or later) you can prevent receipt printing by setting a print range.

Prevent receipts from ever being printed via the PrintTrackingPref key

To disable Outlook’s Tracking Receipts printing functionality, you can set the following Registry key.

Key: HKEY_CURRENT_USER\Software\Microsoft\Office\<version>\Outlook\Preferences
Value name: PrintTrackingPref
Value type: REG_DWORD
Value: 1

When the value is set to 1, Outlook won’t print tracking information. When the value is set to 0 or is missing, Outlook will print tracking information.

Prevent receipts from printing by saving the message first

If you do not want to set the Registry key or if you for instance sometimes need to print the tracking information and sometimes you don’t, you can use the following workaround.

In any version of Outlook, to still print the message without the tracking information is to save the message as a .html or .txt file first. Since the tracking information is not saved in the html- or txt- file, you can open that saved html-message in a browser (like Internet Explorer) or the txt-file in Notepad and then print from there.

Outlook 2007 SP2+ and Outlook 2010 RTM print range option

In Outlook 2007 (with at least Service Pack 2) and Outlook 2010 RTM you can specify a print range when printing a message. Since these versions of Outlook always print the tracking information on the last page, you can modify the print range so it will not print this last page.

To set this option you must use the regular Print option and not the Quick Print option;

  • Outlook 2007 (main Outlook window)
    File-> Print…
  • Outlook 2007 (open message)
    Office Logo (left top)-> Print-> Print
  • Outlook 2010
    File-> Print-> Print Options…

You can press the Print Preview button to find out how many pages will be printed. If this page count is 4, then you can type “1-3” in the “Page range” section when printing.

Print page range option
Use the Page Range settings to print only the first or a selection of pages.

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