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Print a partial message or text selection only

I have a long email which consists of multiple email replies back and forth.

I don’t want to print all these previous messages but only my selection of a single page.

How can I print only the latest reply of my message?

Printing a selection is no longer available in Outlook 2007, Outlook 2010 or Outlook 2013. You can choose to print only a single page or a page range.

In order to print only a partial message or text selection, you can open the message in your browser and use the selective printing option from there.

Printing behavior in previous versions of Outlook

In previous versions of Outlook, printing a selection was only possible when printing HTML formatted emails because previous versions of Outlook used Internet Explorer to print HTML formatted emails.

Printing a selection of a Plain Text formatted message in previous versions of Outlook is not possible without saving the message to a file first or copying it to for example, Notepad, WordPad or Word.

Print only a selection by opening in the message in the browser

If you want to print a selection in Outlook 2007, 2010 or 2013, you’ll have to open the message in Internet Explorer first. To do this, double click the message to open it in its own window. Then press (Other) Actions-> View in Browser. This works for any message format, not just HTML.

You can skip the step of needing to open the message in its own window first and directly open the message in any browser (Internet Explorer, Firefox, Opera, Chrome, it’s your pick) from the main Outlook window via this macro.

View in Browser
In Outlook 2010, the View in Browser option is located in the Actions menu of the Move group.

Print only a single page or page range

Another option to save printing paper is to print only the first page or a specific page range of the message. This option has been first added to Outlook 2007 Service Pack 2, so make sure you have the latest updates for Office 2007 installed.

To set this option, you must use the regular Print option and not the Quick Print option;

  • Outlook 2007 (main Outlook window)
    File-> Print…
  • Outlook 2007 (open message)
    Office Logo (left top)-> Print-> Print
  • Outlook 2010 and Outlook 2013
    File-> Print-> Print Options…

Print page range option
Use the Page Range settings to print only the first or a selection of pages.


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