MSOutlook.info » Views

Hide flagged items of other mailbox in To-Do Bar

Roady [MVP] — Wed, 08 Feb 2012 17:09:53 +0000

I've got an additional account in Outlook which I share with someone else. We often flag emails for each other which then show up in the To-Do Bar as well were it mixes with my own tasks and flagged mails.

I tried to disable this mailbox from displaying reminders in the To-Do Bar but that options appears not to be available.

Is there a way to only show tasks and reminders from emails in my personal mailbox and not from another?

Reduce ost file size with Synchronization Filters

Roady [MVP] — Thu, 02 Feb 2012 16:06:40 +0000

As a mobile user, I love it that I can also cache other user's shared folders and Public Folder Favorites.

However, some of these users are true packrats and some of these Public Folder Favorites are huge archives. The result is that my ost-file is really large (nearing 20GB) and makes my laptop slow since it doesn't have a high performance SSD drive. I'm also starting to run out of disk space as I only have a 120GB disk in my laptop.

Aside from investing in a fast new disk or telling my colleagues to clean up, what else can I do?

Don’t let senders flag message with Reminder for me

Roady [MVP] — Wed, 25 Jan 2012 18:15:46 +0000

Lately, people tend to send me messages which are already flagged and have a follow up reminder. Is there a way to disable these type of remote flags and reminders?

Slow Contact Activities search results

Roady [MVP] — Wed, 11 Jan 2012 18:30:00 +0000

The following was asked as a responds to the previous tip about customizing the Contact Activities view;

I’m a quite frequent user of the Activities section for contacts and I was hoping that I could speed it up a bit by applying a filter to the view as currently come in just way to slow to remain useful. Sadly, the “Filter…” option is disabled.

Why is Contact Activities so slow and is there any way to speed it up?

Customizing the Activities view

Roady [MVP] — Fri, 06 Jan 2012 11:28:23 +0000

When I look at the Activities of a contact, the only columns I see are for the item type (icon), the subject and which folder the item is in. Is there any way I can modify this view? For instance, knowing when I received the message or when I had the appointment would be handy.

Adding spouse and children details to a contact

Roady [MVP] — Fri, 09 Dec 2011 10:18:59 +0000

Quite a few of my contacts in Outlook are not just business contacts but I also have a personal connection to them. Therefore, I'd like to be able to add the names of their spouse and children to their contact records. If possible, I'd also like to be able to enter their birthdays. What is the best way to create or add these kind of relationships to a contact?

People Pane adds GUID references to IE History

Roady [MVP] — Thu, 24 Nov 2011 14:28:00 +0000

Since I'm using Outlook 2010, I see a lot of GUID references in my Internet Explorer History which makes it hard to use. For instance; {6BE240C7-DFC2-4366-8871-08A412F896EB} When I click on it, I get one of the following;

a warning which reads;
"Running a system command on this item might be unsafe"
a file not found error
a web page with the text;
"There are no items to show in this view."

Where exactly is this coming from and how can I make it stop poluting my IE History?

Highlight/sort meeting receipts which contain text

Roady [MVP] — Thu, 17 Nov 2011 18:36:11 +0000

I would like to create a rule that will allow me to filter all of the meeting receipts where people have typed in a message to me. This is to prevent me from reviewing the meeting receipts that don't have any verbiage contained in the body. I see where I can look for specific words, but don't know how to examine for the presence of text. How can I filter out these empty responses?

Locate old meetings and change meeting organizer

Roady [MVP] — Thu, 10 Nov 2011 16:31:30 +0000

We have a shared Calendar in which there are several recurring appointments with organizers that are no longer in the company. How can I locate all these appointments/meetings and change the meeting owner to somebody else?

Views not saving Group By expand/collapse state

Roady [MVP] — Tue, 11 Oct 2011 17:49:32 +0000

I organize my Contacts folder by category, and every category is expanded each time when I go the folder, no matter how carefully I compress the categories or arrange them. Is there any way to keep these category groups collapsed?

Show if a Read Receipt is requested or not

Roady [MVP] — Tue, 16 Aug 2011 13:47:00 +0000

Every now and then I receive a message which requests me to send a Read Receipt. While I don't mind sending one, sometimes the timing is a bit unfortunate. For instance, when I work late at night or quickly check my email during the holiday. Also, for one mailbox I'm only a delegate and I do not want to send out the Read Receipt for my manager. Is there a method to easily see if a message requires a Read Receipt or request me to send out the Read Receipt at a later time?

You may have been BCCed warning

Roady [MVP] — Tue, 26 Jul 2011 16:57:46 +0000

On occasion, I receive emails which are sent to multiple people. To keep the conversation intact, I use the Reply All button to respond. Only afterwards, I realized that I was only a BCC recipient in the original message and thus I now reveal myself to the rest which the original sender obviously did not want. As this can be quite embarrassing not only to me but also to the original sender, is there any way that Outlook can warn me that I was only a BCC recipient for the email?

Sorting additional Calendar and Contacts folders

Roady [MVP] — Tue, 07 Jun 2011 16:43:41 +0000

Looking at my Calendar folders, I see that they are grouped in My Calendars, Other Calendars, Shared Calendars and Rooms. I see similar groups for my Contacts folders. While this adds some structure, I still sometimes lose the overview in my long list of additional Calendar and Contacts folders. Is there a way to also organize them by project, colleagues, department, etc...?

Color formatting not working for all appointments

Roady [MVP] — Thu, 02 Jun 2011 13:49:00 +0000

To my Calendar, I have added some Conditional Formatting rules to more easily see if I need to travel to a meeting or not (based on the Location field). I noticed that this Conditional Formatting does work for some of my appointments/meetings but not all. Why is this and how can I make this work?

Sync Hotmail Tasks

Roady [MVP] — Wed, 13 Apr 2011 18:03:00 +0000

I'm using a Hotmail account and noticed that any tasks that I create in Outlook are not synced to the server. This means that my tasks also won't sync to my mobile phone nor my other computer. I only have quite simple tasks, usually only consisting out of a subject and a reminder and sometimes a category. Is there any way I can make my Tasks sync with Hotmail as well?