MSOutlook.info » Tasks

Hide flagged items of other mailbox in To-Do Bar

Roady [MVP] — Wed, 08 Feb 2012 17:09:53 +0000

I've got an additional account in Outlook which I share with someone else. We often flag emails for each other which then show up in the To-Do Bar as well were it mixes with my own tasks and flagged mails.

I tried to disable this mailbox from displaying reminders in the To-Do Bar but that options appears not to be available.

Is there a way to only show tasks and reminders from emails in my personal mailbox and not from another?

Flags with reminders for IMAP accounts

Roady [MVP] — Tue, 29 Nov 2011 17:01:34 +0000

I'm trying to set a reminder on a message but I only have the option to flag it or to clear the flag. There are no options such as Today, Tomorrow, This Week, Next Week, etc... which I'm supposed to get. This might have something to do with the fact that I'm using a IMAP account. Is there still a way to mark my messages for follow up or at least get them to show up as a Task in my To-Do Bar?

Time zone independent appointments and tasks

Roady [MVP] — Thu, 29 Sep 2011 15:11:25 +0000

The following question was raised in responds to; Traveling between time zones

When I change time zones, I don’t want some appointments and tasks to be adjusted. For instance, I have a daily recurring task to take my medicine at 2PM and a weekly recurring appointment to hit the gym twice a week at 5PM. When I change time zones, they could suddenly fall in the middle of the night, which doesn’t make sense.

Can I create appointments and tasks with such “absolute times” so that they always happen at those times regardless of which time zone I’m in?

Sorting additional Calendar and Contacts folders

Roady [MVP] — Tue, 07 Jun 2011 16:43:41 +0000

Looking at my Calendar folders, I see that they are grouped in My Calendars, Other Calendars, Shared Calendars and Rooms. I see similar groups for my Contacts folders. While this adds some structure, I still sometimes lose the overview in my long list of additional Calendar and Contacts folders. Is there a way to also organize them by project, colleagues, department, etc...?

Default template for Outlook items sent to OneNote

Roady [MVP] — Wed, 11 May 2011 13:23:00 +0000

I sometimes use the "Send to OneNote" option in Outlook to archive instructional emails for future reference or to collect information for an upcoming meeting or task. Is there a way to change the default layout of these OneNote items and to add some default text as well?

Crash or no sound for Reminders window

Roady [MVP] — Tue, 19 Apr 2011 17:42:35 +0000

Whenever a reminder fires, the Reminders window comes up and Outlook crashes.

I've already tried
starting Outlook with the /cleanreminders switch
and
checked my pst-file for errors with scanpst.exe
but the crash still happens whenever the Reminder window comes up.

What else can I try to fix this?

Sync Hotmail Tasks

Roady [MVP] — Wed, 13 Apr 2011 18:03:00 +0000

I'm using a Hotmail account and noticed that any tasks that I create in Outlook are not synced to the server. This means that my tasks also won't sync to my mobile phone nor my other computer. I only have quite simple tasks, usually only consisting out of a subject and a reminder and sometimes a category. Is there any way I can make my Tasks sync with Hotmail as well?

Outlook 2010 and remembering last used snooze time

Roady [MVP] — Thu, 24 Mar 2011 15:24:00 +0000

When I set a snooze time for a reminder, the last snooze time is remembered for the next reminder that I get even when it is for another appointment, meeting or task. So if I set a snooze time of 1 day for a reminder for a task and a reminder for my meeting for today goes off, the default snooze time will be set to 1 day as well instead of 5 minutes before start. How can I set this behavior back to the way it was in Outlook 2007 and previous?

Daily Task List Planner

Roady [MVP] — Tue, 01 Feb 2011 18:41:09 +0000

While I love the completeness of Outlook, it does make some small things in the real world rather cumbersome in the digital world.

For instance, I have a paper daily planner on my desk which only lists the days of the week in columns. For each day, I simply write down a few words or lines to remind me what I want to do today or what I should do that day; this process takes only a few minutes to clear my head of things to do without getting distracted.

If I were to do this with Outlook Tasks, I need a whole bunch of clicks and open new windows, carefully clicking the correct day and basically lose my train of thoughts.

Is there an easy way in Outlook to emulate the ease of use my beloved “Daily Task List Planner”?

Reminders for archives and additional pst-files

Roady [MVP] — Fri, 04 Jun 2010 12:26:15 +0000

I’m storing a couple of my Outlook folders outside of my default mailbox (inside a separate pst-file). When I flag messages in this folder and add a reminder I get the following error;

“The reminder for “<subject>” will not appear because the item is in a folder that doesn’t support reminders. Is this OK?”

How can I add reminder support to this folder?

Removing Calendars from the Navigation Pane

Roady [MVP] — Mon, 03 May 2010 14:53:46 +0000

When I switch to the Calendar Navigation, I see a long list of calendars which I've opened previously. These are grouped under "People's Calendar". I'd like to clean up this list since some of these people do no longer work here or I simply no longer need to access their Calendars anymore. How do I remove these additional Calendars shown from the Navigation Pane?

Mileage calculations from Tasks and Calendar

Roady [MVP] — Wed, 28 Apr 2010 14:23:04 +0000

I'm writing down my mileage for my Tasks and Calendar appointments and meetings. Is there a way that Outlook can automatically calculate my mileage for the last month or for a certain client?

Additional snooze times in Reminder window

Roady [MVP] — Wed, 14 Apr 2010 13:38:02 +0000

Is it possible to add additional snoozing times to the Reminder window?

Showing icons in To-Do List

Roady [MVP] — Wed, 17 Mar 2010 14:50:27 +0000

I know the To-Do List contains all tasks and flagged items. However, from the To-Do List in the To-Do Bar, I cannot directly see what kind of item I'm dealing with; a task, mail or contact. The To-Do List in the Tasks section shows the difference via an icon. Can I make this icon visible in the To-Do Bar as well?

No Date at bottom of To-Do List

Roady [MVP] — Wed, 10 Mar 2010 14:45:00 +0000

When looking at my To-Do List, it always starts with the items that have no Due Date before it shows Today's items which I would like to focus on. How can I configure Outlook to show items without a Due Date at the bottom and Today's tasks at the top?