MSOutlook.info » Mail Reading

Reduce ost file size with Synchronization Filters

Roady [MVP] — Thu, 02 Feb 2012 16:06:40 +0000

As a mobile user, I love it that I can also cache other user's shared folders and Public Folder Favorites.

However, some of these users are true packrats and some of these Public Folder Favorites are huge archives. The result is that my ost-file is really large (nearing 20GB) and makes my laptop slow since it doesn't have a high performance SSD drive. I'm also starting to run out of disk space as I only have a 120GB disk in my laptop.

Aside from investing in a fast new disk or telling my colleagues to clean up, what else can I do?

Don’t let senders flag message with Reminder for me

Roady [MVP] — Wed, 25 Jan 2012 18:15:46 +0000

Lately, people tend to send me messages which are already flagged and have a follow up reminder. Is there a way to disable these type of remote flags and reminders?

Save attachment changes with original message

Roady [MVP] — Fri, 20 Jan 2012 12:45:20 +0000

Every now and then I receive messages with attachments which need some small changes before they are ready (they get printed or forwarded afterwards). I really don't have a need to save these attachments to my disk as well but Outlook insists on saving them there. Is there a way that I can save the changed attachments directly to the original messages?

Convert from a POP3 account to IMAP

Roady [MVP] — Fri, 13 Jan 2012 12:43:27 +0000

I'm currently using a POP3 account but want to switch that to an IMAP account. Looking at my account settings, POP3 is grayed out so I can't simply change that to IMAP. How do I change from POP3 to IMAP without losing my current emails?

Update RSS feeds on demand only

Roady [MVP] — Wed, 04 Jan 2012 17:47:56 +0000

I have quite a list of RSS feeds configured in Outlook and while that works great, I do find myself getting distracted quite quickly because of it.

Also, it seems that Outlook’s send/receive process is getting slower because of the amount of RSS feeds that I have.

As my mail is my main priority, is there a way to configure Outlook in such a way that it will only download RSS feeds when I want to?

Remove underline and changing hyperlinks color

Roady [MVP] — Tue, 06 Dec 2011 16:22:42 +0000

By default, whenever I create a hyperlink, Outlook turns the text color into blue and underlines it. Is there any way I can remove this default underline and change the color for instance into our company's color (green)?

Process your mail quicker with keyboard shortcuts

Roady [MVP] — Tue, 08 Nov 2011 16:51:11 +0000

While message rules can help to automatically file the bulk of your messages directly into the correct folder, processing your mail is of course more than just moving it. Instead of using your mouse, you can move, flag, categorize, etc your mail via a keyboard shortcut which is often quicker (and more accurate when for instance in a train). Which ones are you using?

Propose New Time missing from Meeting Request

Roady [MVP] — Tue, 01 Nov 2011 14:49:00 +0000

I was just sent an invite to a recurring meeting. I want to propose a new time, but only Accept, Decline, Tentative and Respond buttons show on the ribbon. I then added all three Propose New Time icons to the Quick Access Toolbar, but they are gray. Why can't I propose a new time?

Internet message header in OWA

Roady [MVP] — Tue, 27 Sep 2011 16:33:01 +0000

I know how to get the Internet message header in Outlook, but is there also a way to see them when using Outlook Web Access (OWA)?

Meeting request holds no details for receiver

Roady [MVP] — Thu, 08 Sep 2011 16:34:54 +0000

I've sent out a meeting request but some recipients complained that the message was empty. I know that at least one of them is not using Outlook but Mozilla Thunderbird. I use Outlook 2010 myself. Is there anything I can do to solve this other than sending out regular email messages with the meeting details instead of actual meeting requests?

Show if a Read Receipt is requested or not

Roady [MVP] — Tue, 16 Aug 2011 13:47:00 +0000

Every now and then I receive a message which requests me to send a Read Receipt. While I don't mind sending one, sometimes the timing is a bit unfortunate. For instance, when I work late at night or quickly check my email during the holiday. Also, for one mailbox I'm only a delegate and I do not want to send out the Read Receipt for my manager. Is there a method to easily see if a message requires a Read Receipt or request me to send out the Read Receipt at a later time?

Internet images not being downloaded in emails

Roady [MVP] — Thu, 28 Jul 2011 17:24:53 +0000

I've received a message with images in it which are located on the Internet. Outlook blocks these images from being downloaded, but even when I tell Outlook to download the images they will not show. I've completely disabled the picture blocking feature in Trust Center-> Automatic Download now and they still don't download and only show the infamous broken image icon with a red X. This applies to all the emails that I get with Internet images from different senders so I know it is not an issue with how the message was composed or that the images are no longer available on the web server. How can I get Outlook to download these images?

You may have been BCCed warning

Roady [MVP] — Tue, 26 Jul 2011 16:57:46 +0000

On occasion, I receive emails which are sent to multiple people. To keep the conversation intact, I use the Reply All button to respond. Only afterwards, I realized that I was only a BCC recipient in the original message and thus I now reveal myself to the rest which the original sender obviously did not want. As this can be quite embarrassing not only to me but also to the original sender, is there any way that Outlook can warn me that I was only a BCC recipient for the email?

Receiving new mail alerts when Outlook is closed

Roady [MVP] — Thu, 14 Jul 2011 16:10:42 +0000

We often see questions regarding getting new mail notifications when Outlook is closed. Ironically sometimes they are requests about how to get them and sometimes they are complaints about how to get rid of them. So, how do you get these new mail alerts or how do you get rid of them?

Print multiple notes or short emails on a single page

Roady [MVP] — Wed, 06 Jul 2011 13:39:00 +0000

I've got a list of notes in Outlook's Notes folder which I would like to print. However, as these notes are quite short, I wish to save some paper and print multiple notes on a single page. I've tried selecting all the notes that I would like to print and then use the print option, but this does still make Outlook to print each note to a separate page. How can I print my notes the way I want them to?