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Adding all message recipients as Contacts

Roady [MVP] — Thu, 12 Aug 2010 15:46:40 +0000

As a responds to Creating distribution list from email recipients the following question was asked;

Instead of creating a Distribution List, I want to add everyone the message was sent to as a separate contact. Is that possible as well without having to right click each recipient and then choose “Add to Outlook Contacts?

Creating distribution list from email recipients

Roady [MVP] — Tue, 10 Aug 2010 16:08:40 +0000

I've received a messages with a lot of people in the To and CC field. As we're all going to work on the same project, I want to create a distribution list containing these people. Is there an easy way I can create a distribution list directly from the message or do I have to manually add everybody (I hope not...)?

Backing up Ribbon customizations

Roady [MVP] — Wed, 04 Aug 2010 13:29:00 +0000

After making several changes to the Ribbons and Quick Access Toolbars in Outlook, I wanted to make a backup of my customizations. There is an export button for this in the Options dialog but this only backs up the customizations for the current item window and not all the item windows which are available in Outlook. This makes the exporting process quite cumbersome. Is there a way to backup all the Ribbon customizations at once?

Do not print Tracking Receipts

Roady [MVP] — Fri, 28 May 2010 12:00:00 +0000

When I print a Sent Item which holds tracking information from Read Receipts I requested, Outlook also prints out the entire list of tracking receipt responses. Is there a way that I can print a message without these tracking receipts?

Jump Lists and Outlook templates

Roady [MVP] — Tue, 18 May 2010 15:07:07 +0000

Is it possible to get a "Recent items" list in the Jump List of Outlook on Windows 7 as well for easy access to saved message templates?

Internet headers in Outlook 2010

Roady [MVP] — Wed, 12 May 2010 14:00:45 +0000

In previous versions of Outlook, I could right click a message and choose Message Options... from the context menu. This would allow me to see the Internet headers of the received message. When I right click on a message in Outlook 2010, I don't see this option anymore. How can I access the Message Options and view the Internet headers in Outlook 2010?

Launching Outlook at startup (in a smarter way)

Roady [MVP] — Mon, 26 Apr 2010 14:43:14 +0000

I know many people start Outlook as the first application directly after they start their computer and close it as the last one when they shutdown. You might already know that you can automatically start any application at startup by placing a shortcut to this application in the Startup folder in the Start Menu. This is a great way to save you a click and/or to ensure that you do not forget to start Outlook.

However, the problem with this method is that you are putting quite a bit of stress on your computer directly when you login and starting up your computer might actually take a lot longer as a result. Especially if you are also starting some other applications directly at logon, you could render your computer unresponsive for quite some time.

Want to know a smarter way?

Hidden emails in shared mailbox

Roady [MVP] — Thu, 15 Apr 2010 15:07:13 +0000

When sharing a mailbox, some of the users accessing this mailbox do not see all messages while others do. How can I make these "hidden" messages available to everyone?

Flag completed time not showing

Roady [MVP] — Mon, 29 Mar 2010 14:37:13 +0000

In Outlook 2003 when an item was flagged, and subsequently marked Complete, the email would show the date and time it was de-flagged and marked as complete. In 2007, it is only showing the date. How do I get it to show both the completed date and time again?

Editing message increases message size

Roady [MVP] — Mon, 22 Mar 2010 14:26:00 +0000

Using your previous tip, I’ve removed some unneeded text from a message that I received (a long signature and some old replies). However, I’ve noticed that now the message actually is larger. I was expecting it to be smaller since I’ve only removed text and not added any.

How is this possible and how can I prevent this?

Editing received messages and subjects

Roady [MVP] — Thu, 18 Mar 2010 14:43:00 +0000

Is there any way to edit a received message? I sometimes receive a message without a subject or with lots of unneeded text (like a big signature or a long list of previous addresses). I'd like to keep the rest of the message, and just strip that content or add a subject.

Receiving empty emails

Roady [MVP] — Thu, 11 Mar 2010 15:08:44 +0000

Lately I've been receiving empty emails, some even don't have a From, To or Subject field either. I'm not sure if these are just spam messages or if I simply no longer can see the message content. How can I found that out and when they are spam messages, how can I block them?

Msg-file details in Explorer

Roady [MVP] — Thu, 25 Feb 2010 17:11:00 +0000

Sometimes I save received email messages outside of Outlook and store them directly on disk as msg-files. These messages are then stored with their filename only. Even when looking at the properties of the file I can only see the date I stored it on the disk and can no longer see any details of the messages itself such as date received and the name of the sender without first opening the message. Is there any way to view more details without opening the message or store these messages with more info than the subject alone?

IMAP and always download full items

Roady [MVP] — Mon, 15 Feb 2010 14:53:00 +0000

I configured my account as an IMAP account and noticed that it will only download the message when I actually click on the message. This is actually quite annoying when I'm not connected to the Internet at that time. How can I configure it so that it will directly download the message in full without clicking on it first?

New mail envelope and Windows 7

Roady [MVP] — Wed, 13 Jan 2010 15:00:24 +0000

I'm using Windows 7 and I don't seem to get any new mail envelope when receiving a new message. How can I get this alert back?