MSOutlook.info » Interface

Don’t let senders flag message with Reminder for me

Roady [MVP] — Wed, 25 Jan 2012 18:15:46 +0000

Lately, people tend to send me messages which are already flagged and have a follow up reminder. Is there a way to disable these type of remote flags and reminders?

WebEx Toolbar/Ribbon buttons not available

Roady [MVP] — Tue, 17 Jan 2012 20:32:54 +0000

We're using Cisco WebEx for on-line meetings. For this I used to have a WebEx Toolbar in Outlook to directly schedule on-line meetings from within Outlook. However, I no longer see this WebEx Toolbar nor does it show as a Ribbon tab in Outlook 2010. How can I make the WebEx integration available in Outlook again?

Slow Contact Activities search results

Roady [MVP] — Wed, 11 Jan 2012 18:30:00 +0000

The following was asked as a responds to the previous tip about customizing the Contact Activities view;

I’m a quite frequent user of the Activities section for contacts and I was hoping that I could speed it up a bit by applying a filter to the view as currently come in just way to slow to remain useful. Sadly, the “Filter…” option is disabled.

Why is Contact Activities so slow and is there any way to speed it up?

Customizing the Activities view

Roady [MVP] — Fri, 06 Jan 2012 11:28:23 +0000

When I look at the Activities of a contact, the only columns I see are for the item type (icon), the subject and which folder the item is in. Is there any way I can modify this view? For instance, knowing when I received the message or when I had the appointment would be handy.

Printing an opened Note in Outlook 2010

Roady [MVP] — Thu, 22 Dec 2011 14:12:00 +0000

This might be a silly question but how do I print an opened Note in Outlook 2010? In Outlook 2007 and previous, there was a print option listed in the menu which shows when you clicked on the Note icon in the top left corner. This icon and all options are still there except for the Print... option.

Always reply in HTML format

Roady [MVP] — Fri, 16 Dec 2011 13:27:54 +0000

I've set my default message format to HTML but when I reply to a Plain Text message, it still doesn't come up in HTML format. This for instance really messes up my signature which includes some formatting and a picture. It there any way to force Outlook to always reply in HTML format?

Adding spouse and children details to a contact

Roady [MVP] — Fri, 09 Dec 2011 10:18:59 +0000

Quite a few of my contacts in Outlook are not just business contacts but I also have a personal connection to them. Therefore, I'd like to be able to add the names of their spouse and children to their contact records. If possible, I'd also like to be able to enter their birthdays. What is the best way to create or add these kind of relationships to a contact?

Flags with reminders for IMAP accounts

Roady [MVP] — Tue, 29 Nov 2011 17:01:34 +0000

I'm trying to set a reminder on a message but I only have the option to flag it or to clear the flag. There are no options such as Today, Tomorrow, This Week, Next Week, etc... which I'm supposed to get. This might have something to do with the fact that I'm using a IMAP account. Is there still a way to mark my messages for follow up or at least get them to show up as a Task in my To-Do Bar?

IMAP: Folder structure and Junk E-mail filter

Roady [MVP] — Tue, 15 Nov 2011 17:00:25 +0000

In my IMAP account, the default mail folders like Inbox, Sent Items, Deleted Items, etc are subfolders of my Inbox folder. I have been able to set the Sent Items and Deleted Items folders of my IMAP account so that they now work, but the Junk E-mail filter does not work. Why are my folders all under the Inbox folder and how can I make the Junk E-mail folder work with my IMAP account?

Propose New Time missing from Meeting Request

Roady [MVP] — Tue, 01 Nov 2011 14:49:00 +0000

I was just sent an invite to a recurring meeting. I want to propose a new time, but only Accept, Decline, Tentative and Respond buttons show on the ribbon. I then added all three Propose New Time icons to the Quick Access Toolbar, but they are gray. Why can't I propose a new time?

Opening OWA messages in a new tab

Roady [MVP] — Thu, 20 Oct 2011 15:13:31 +0000

When I open a message in Outlook Web Access (OWA) via a double click or create a new message, this message is opened in a separate window. This basically "detaches" it from the current browser window and makes it hard to find back when I switch between applications. Can I open it in a new tab instead so that I can group all my OWA activity together?

Views not saving Group By expand/collapse state

Roady [MVP] — Tue, 11 Oct 2011 17:49:32 +0000

I organize my Contacts folder by category, and every category is expanded each time when I go the folder, no matter how carefully I compress the categories or arrange them. Is there any way to keep these category groups collapsed?

Internet message header in OWA

Roady [MVP] — Tue, 27 Sep 2011 16:33:01 +0000

I know how to get the Internet message header in Outlook, but is there also a way to see them when using Outlook Web Access (OWA)?

Traveling between time zones

Roady [MVP] — Thu, 22 Sep 2011 18:13:15 +0000

I frequently travel between different time zone. Sometimes I change my computer's clock to match the time zone that I'm in and sometimes I don't (depends a bit on how long I'm staying). This can be quite confusing sometimes and I often worry if all my meetings and appointments are still scheduled on the correct time. What is the best way to configure Outlook in this situation?

AutoArchive feature is missing

Roady [MVP] — Tue, 20 Sep 2011 17:10:25 +0000

My mailbox is getting full and I wanted to archive some of my older emails with AutoArchive. However, it looks like I don't have this feature available in Outlook at all. A search revealed that update KB2412171 for Outlook 2007 might be to blame here, but I don't have that installed as I use Outlook 2010. How can I get the AutoArchive feature in Outlook?