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Reduce ost file size with Synchronization Filters

Roady [MVP] — Thu, 02 Feb 2012 16:06:40 +0000

As a mobile user, I love it that I can also cache other user's shared folders and Public Folder Favorites.

However, some of these users are true packrats and some of these Public Folder Favorites are huge archives. The result is that my ost-file is really large (nearing 20GB) and makes my laptop slow since it doesn't have a high performance SSD drive. I'm also starting to run out of disk space as I only have a 120GB disk in my laptop.

Aside from investing in a fast new disk or telling my colleagues to clean up, what else can I do?

Out of Office rule doesn’t auto-forward my mail

Roady [MVP] — Thu, 03 Nov 2011 19:22:08 +0000

In my Out of Office settings I've created a rule to forward my mail to another e-mail address whenever I enable the OOF. However, this doesn't seem to function. When I tested it, I did get the OOF notification, but the message never got forwarded. What am I doing wrong and how can I get this to work?

Add shared Contacts folder as Address Book list

Roady [MVP] — Thu, 27 Oct 2011 14:55:46 +0000

When I access a shared Contacts folder from another user, I don't see the "Outlook Address Book" tab in the Properties dialog of that folder. How can I add a shared Contacts folder as an Address List to my own Address Book?

Opening OWA messages in a new tab

Roady [MVP] — Thu, 20 Oct 2011 15:13:31 +0000

When I open a message in Outlook Web Access (OWA) via a double click or create a new message, this message is opened in a separate window. This basically "detaches" it from the current browser window and makes it hard to find back when I switch between applications. Can I open it in a new tab instead so that I can group all my OWA activity together?

Internet message header in OWA

Roady [MVP] — Tue, 27 Sep 2011 16:33:01 +0000

I know how to get the Internet message header in Outlook, but is there also a way to see them when using Outlook Web Access (OWA)?

AutoArchive feature is missing

Roady [MVP] — Tue, 20 Sep 2011 17:10:25 +0000

My mailbox is getting full and I wanted to archive some of my older emails with AutoArchive. However, it looks like I don't have this feature available in Outlook at all. A search revealed that update KB2412171 for Outlook 2007 might be to blame here, but I don't have that installed as I use Outlook 2010. How can I get the AutoArchive feature in Outlook?

Sending from an additional Exchange address

Roady [MVP] — Thu, 15 Sep 2011 15:30:29 +0000

I've got an Exchange mailboxes which holds multiple email addresses. I can receive mail sent to any of these addresses just fine, but I cannot find a way to choose which address to send out with. I've tried setting the From field with another address but that got automatically replaced with my default address or a bounce message saying that I don't have permission to do so. How can I send out a message with one of my mailbox aliases?

Contact updates from GAL in Notes section

Roady [MVP] — Tue, 06 Sep 2011 17:43:48 +0000

For several contacts, the Notes field contains an overview of which fields have been changed. It appears that this new information is coming from the Global Address Book (GAL) of our company's Exchange server. While in general this is great, it creates some issues especially with synchronizing to my mobile phone due to the phone number formatting and the length of the Notes field. Can I disbale this automatic updating of my contacts?

Using Instant Search with Public Folders

Roady [MVP] — Wed, 31 Aug 2011 16:45:00 +0000

When searching in my own mailbox, I directly get my search results when typing. However, when I do a search in a Public Folder, this is not the case and I have to press ENTER to actually start the search. In addition, several search commands do not seem to work and are grayed out. How can I make Instant Search for Public Folder behave the same as for my mailbox?

Set pst-file as default delivery for Exchange account

Roady [MVP] — Tue, 09 Aug 2011 14:06:25 +0000

I have an Exchange account but I prefer to download everything to a pst-file. How can I configure Outlook so that not only all new mails arrive in my pst-file, but also all Sent Items, Calendar appointments, Contacts, Drafts, etc... will be stored in it and not in my Exchange mailbox?

Out of Office Assistant not replying

Roady [MVP] — Wed, 03 Aug 2011 17:29:45 +0000

I've enabled my Out of Office Assistant (OOF) and have sent myself a message from my private account to see how it would arrive. Sadly, I never received this automatic reply. Why isn't it working and how can I make it work reliably?

You may have been BCCed warning

Roady [MVP] — Tue, 26 Jul 2011 16:57:46 +0000

On occasion, I receive emails which are sent to multiple people. To keep the conversation intact, I use the Reply All button to respond. Only afterwards, I realized that I was only a BCC recipient in the original message and thus I now reveal myself to the rest which the original sender obviously did not want. As this can be quite embarrassing not only to me but also to the original sender, is there any way that Outlook can warn me that I was only a BCC recipient for the email?

Brighten up your OOF for the holidays

Roady [MVP] — Thu, 21 Jul 2011 13:43:00 +0000

The weather doesn’t really seem to play along this Summer; it’s either lots of rain or draught, no sun at all or a bit too much sun and of course, for some of you it’s Winter now! But even though the weather might be a bit gloomy, it doesn't mean that your Out of Office messages (OOF) have to be the same. While you can maintain a serious business style OOF message for the outside world, how about a more cheerful notification message for your colleagues hard at (doing your) work?

New mail alert for delegate mailboxes

Roady [MVP] — Tue, 19 Jul 2011 15:28:40 +0000

In responds to the previous tip about Receiving new mail alerts when Outlook is closed, a reader wrote;

I receive new mail alerts just fine for my main Exchange account, but I do not receive any alerts for when a mail arrives in any of the Inboxes of my additional mailboxes. I’m an owner of some of these mailboxes and a delegate for others but need to take action on the emails that arrive in them.

Is there any way I can also get a new mail alert for these mailboxes?

Receiving new mail alerts when Outlook is closed

Roady [MVP] — Thu, 14 Jul 2011 16:10:42 +0000

We often see questions regarding getting new mail notifications when Outlook is closed. Ironically sometimes they are requests about how to get them and sometimes they are complaints about how to get rid of them. So, how do you get these new mail alerts or how do you get rid of them?