MSOutlook.info » Contacts

Slow Contact Activities search results

Roady [MVP] — Wed, 11 Jan 2012 18:30:00 +0000

The following was asked as a responds to the previous tip about customizing the Contact Activities view;

I’m a quite frequent user of the Activities section for contacts and I was hoping that I could speed it up a bit by applying a filter to the view as currently come in just way to slow to remain useful. Sadly, the “Filter…” option is disabled.

Why is Contact Activities so slow and is there any way to speed it up?

Customizing the Activities view

Roady [MVP] — Fri, 06 Jan 2012 11:28:23 +0000

When I look at the Activities of a contact, the only columns I see are for the item type (icon), the subject and which folder the item is in. Is there any way I can modify this view? For instance, knowing when I received the message or when I had the appointment would be handy.

Mail Merge with Distribution List as source

Roady [MVP] — Wed, 21 Dec 2011 18:38:44 +0000

I've got a long Distribution List (or Contact Group as they are called now in Outlook 2010) to which I want to send a message to. As I don't want to use the BCC field and actually also a bit interested to to personalize the messages, I wanted to use the Distribution List as the source for my Mail Merge. Is this even possible?

Adding spouse and children details to a contact

Roady [MVP] — Fri, 09 Dec 2011 10:18:59 +0000

Quite a few of my contacts in Outlook are not just business contacts but I also have a personal connection to them. Therefore, I'd like to be able to add the names of their spouse and children to their contact records. If possible, I'd also like to be able to enter their birthdays. What is the best way to create or add these kind of relationships to a contact?

Add shared Contacts folder as Address Book list

Roady [MVP] — Thu, 27 Oct 2011 14:55:46 +0000

When I access a shared Contacts folder from another user, I don't see the "Outlook Address Book" tab in the Properties dialog of that folder. How can I add a shared Contacts folder as an Address List to my own Address Book?

Views not saving Group By expand/collapse state

Roady [MVP] — Tue, 11 Oct 2011 17:49:32 +0000

I organize my Contacts folder by category, and every category is expanded each time when I go the folder, no matter how carefully I compress the categories or arrange them. Is there any way to keep these category groups collapsed?

Address envelopes with Outlook contact data

Roady [MVP] — Thu, 06 Oct 2011 16:51:48 +0000

I've tried a couple of times to create envelopes in Word for Outlook contacts (for which I've entered addresses) but every time I try I end up clicking around a lot without any satisfactory result. This seems like a core functionality of Outlook though, which shouldn’t be too hard and quickly to repeat so I must be doing something wrong here. Could you walk me through the process of creating envelopes?

Contact updates from GAL in Notes section

Roady [MVP] — Tue, 06 Sep 2011 17:43:48 +0000

For several contacts, the Notes field contains an overview of which fields have been changed. It appears that this new information is coming from the Global Address Book (GAL) of our company's Exchange server. While in general this is great, it creates some issues especially with synchronizing to my mobile phone due to the phone number formatting and the length of the Notes field. Can I disbale this automatic updating of my contacts?

Sorting additional Calendar and Contacts folders

Roady [MVP] — Tue, 07 Jun 2011 16:43:41 +0000

Looking at my Calendar folders, I see that they are grouped in My Calendars, Other Calendars, Shared Calendars and Rooms. I see similar groups for my Contacts folders. While this adds some structure, I still sometimes lose the overview in my long list of additional Calendar and Contacts folders. Is there a way to also organize them by project, colleagues, department, etc...?

Sender’s name contains specific text rule

Roady [MVP] — Tue, 31 May 2011 17:24:18 +0000

I'm receiving messages from a digest list in which the From email address is always the same, but the actual display name is different and identifies which actual group it is coming from. When creating a rule with the condition "with specific words in the sender's address" it only looks at the email address itself and not at the "friendly name". Is there also a way to create a rule which looks at the friendly name instead of the actual email address?

Default template for Outlook items sent to OneNote

Roady [MVP] — Wed, 11 May 2011 13:23:00 +0000

I sometimes use the "Send to OneNote" option in Outlook to archive instructional emails for future reference or to collect information for an upcoming meeting or task. Is there a way to change the default layout of these OneNote items and to add some default text as well?

Insert Outlook Contact details into Word without Mail Merge

Roady [MVP] — Thu, 07 Apr 2011 17:19:00 +0000

I'm typing a letter in Word and I would like to insert contact information to it (sender and recipient information). I've got all the contact details in Outlook but it looks like I'm only able to insert it via a Mail Merge which seems overkill for me. Is there a quick way to add Outlook contact details to a Word document?

View all Outlook Social Connector status update messages

Roady [MVP] — Tue, 08 Mar 2011 17:06:31 +0000

I use the Outlook Social Connector but most of the status update message from my contacts go unnoticed since you only really see them when you receive a message. There are various contacts that I only “follow” and not regularly receive messages from. While I could open the contact or find an old message from these contacts to see all their updates, I was wondering; Is there also a way to list all status updates of all contacts together?

Apply Business Card template

Roady [MVP] — Tue, 25 Jan 2011 15:56:30 +0000

I've downloaded a Business Card template from the Office website which I would like to use for my own contact card. As I have a lot of details filled out for my contact already, I'm not looking forward to recreate it entirely. How can I apply this template to my exisitng contact item?

Reply to all emails in a specific folder

Roady [MVP] — Fri, 17 Dec 2010 13:12:00 +0000

Over a period of time, we've been receiving emails with feedback information. We've collected these messages into a separate folder. Now we want to reply to these messages with the results of the feedback and a thank you note. Considering the amount of messages, replying to each individual message isn't an option. How can I reply to all these emails in a specific folder at once?