MSOutlook.info » Calendar

WebEx Toolbar/Ribbon buttons not available

Roady [MVP] — Tue, 17 Jan 2012 20:32:54 +0000

We're using Cisco WebEx for on-line meetings. For this I used to have a WebEx Toolbar in Outlook to directly schedule on-line meetings from within Outlook. However, I no longer see this WebEx Toolbar nor does it show as a Ribbon tab in Outlook 2010. How can I make the WebEx integration available in Outlook again?

Sending meeting requests without Notes

Roady [MVP] — Wed, 14 Dec 2011 15:03:35 +0000

We sometimes set up meeting items in Outlook which include notes about the meeting which we do not want to share with the attendees. Is there any way we can suppress these Notes from being included when sending out the meeting requests and subsequent updates to attendees?

Adding spouse and children details to a contact

Roady [MVP] — Fri, 09 Dec 2011 10:18:59 +0000

Quite a few of my contacts in Outlook are not just business contacts but I also have a personal connection to them. Therefore, I'd like to be able to add the names of their spouse and children to their contact records. If possible, I'd also like to be able to enter their birthdays. What is the best way to create or add these kind of relationships to a contact?

Schedule meeting between multiple time zones

Roady [MVP] — Tue, 22 Nov 2011 14:15:00 +0000

I have to schedule on-line conference call between multiple locations in different countries. Given DST and the different time zones, how can I get the ideal time for everyone, so that it is not after 10:00pm or before 6:00am for anyone?

Highlight/sort meeting receipts which contain text

Roady [MVP] — Thu, 17 Nov 2011 18:36:11 +0000

I would like to create a rule that will allow me to filter all of the meeting receipts where people have typed in a message to me. This is to prevent me from reviewing the meeting receipts that don't have any verbiage contained in the body. I see where I can look for specific words, but don't know how to examine for the presence of text. How can I filter out these empty responses?

Locate old meetings and change meeting organizer

Roady [MVP] — Thu, 10 Nov 2011 16:31:30 +0000

We have a shared Calendar in which there are several recurring appointments with organizers that are no longer in the company. How can I locate all these appointments/meetings and change the meeting owner to somebody else?

Propose New Time missing from Meeting Request

Roady [MVP] — Tue, 01 Nov 2011 14:49:00 +0000

I was just sent an invite to a recurring meeting. I want to propose a new time, but only Accept, Decline, Tentative and Respond buttons show on the ribbon. I then added all three Propose New Time icons to the Quick Access Toolbar, but they are gray. Why can't I propose a new time?

Time zone independent appointments and tasks

Roady [MVP] — Thu, 29 Sep 2011 15:11:25 +0000

The following question was raised in responds to; Traveling between time zones

When I change time zones, I don’t want some appointments and tasks to be adjusted. For instance, I have a daily recurring task to take my medicine at 2PM and a weekly recurring appointment to hit the gym twice a week at 5PM. When I change time zones, they could suddenly fall in the middle of the night, which doesn’t make sense.

Can I create appointments and tasks with such “absolute times” so that they always happen at those times regardless of which time zone I’m in?

Traveling between time zones

Roady [MVP] — Thu, 22 Sep 2011 18:13:15 +0000

I frequently travel between different time zone. Sometimes I change my computer's clock to match the time zone that I'm in and sometimes I don't (depends a bit on how long I'm staying). This can be quite confusing sometimes and I often worry if all my meetings and appointments are still scheduled on the correct time. What is the best way to configure Outlook in this situation?

Meeting request holds no details for receiver

Roady [MVP] — Thu, 08 Sep 2011 16:34:54 +0000

I've sent out a meeting request but some recipients complained that the message was empty. I know that at least one of them is not using Outlook but Mozilla Thunderbird. I use Outlook 2010 myself. Is there anything I can do to solve this other than sending out regular email messages with the meeting details instead of actual meeting requests?

Change language of calendar (days and months)

Roady [MVP] — Fri, 05 Aug 2011 11:59:27 +0000

I've installed an English version of Windows and also an English version of Office. However, when I go to my Calendar, I still see the names of the days and months in my native language (Dutch). How can I switch this to English as well?

Prevent sending out meeting request updates

Roady [MVP] — Thu, 07 Jul 2011 13:50:00 +0000

After changing the time, location or attendees of a meeting, Outlook wants me to send out a meeting request update to everyone. Is it possible to prevent sending out this update?

Changing business hours and days for a Work Week

Roady [MVP] — Tue, 21 Jun 2011 19:57:30 +0000

When I look at my calendar, I see 24 hours and a section between 8AM and 5PM in a different color for Monday to Friday. I assume that these are standard business hours for most people , but they are not for me. Is there a way to change this highlighted section to match my own hours? Additionally, could I also hide all the other hours?

Sorting additional Calendar and Contacts folders

Roady [MVP] — Tue, 07 Jun 2011 16:43:41 +0000

Looking at my Calendar folders, I see that they are grouped in My Calendars, Other Calendars, Shared Calendars and Rooms. I see similar groups for my Contacts folders. While this adds some structure, I still sometimes lose the overview in my long list of additional Calendar and Contacts folders. Is there a way to also organize them by project, colleagues, department, etc...?

Color formatting not working for all appointments

Roady [MVP] — Thu, 02 Jun 2011 13:49:00 +0000

To my Calendar, I have added some Conditional Formatting rules to more easily see if I need to travel to a meeting or not (based on the Location field). I noticed that this Conditional Formatting does work for some of my appointments/meetings but not all. Why is this and how can I make this work?