MSOutlook.info » Background info

Slow Contact Activities search results

Roady [MVP] — Wed, 11 Jan 2012 18:30:00 +0000

The following was asked as a responds to the previous tip about customizing the Contact Activities view;

I’m a quite frequent user of the Activities section for contacts and I was hoping that I could speed it up a bit by applying a filter to the view as currently come in just way to slow to remain useful. Sadly, the “Filter…” option is disabled.

Why is Contact Activities so slow and is there any way to speed it up?

Printing an opened Note in Outlook 2010

Roady [MVP] — Thu, 22 Dec 2011 14:12:00 +0000

This might be a silly question but how do I print an opened Note in Outlook 2010? In Outlook 2007 and previous, there was a print option listed in the menu which shows when you clicked on the Note icon in the top left corner. This icon and all options are still there except for the Print... option.

People Pane adds GUID references to IE History

Roady [MVP] — Thu, 24 Nov 2011 14:28:00 +0000

Since I'm using Outlook 2010, I see a lot of GUID references in my Internet Explorer History which makes it hard to use. For instance; {6BE240C7-DFC2-4366-8871-08A412F896EB} When I click on it, I get one of the following;

a warning which reads;
"Running a system command on this item might be unsafe"
a file not found error
a web page with the text;
"There are no items to show in this view."

Where exactly is this coming from and how can I make it stop poluting my IE History?

Training Outlook’s Junk E-mail Filter

Roady [MVP] — Thu, 13 Oct 2011 16:26:27 +0000

I'm getting the same spam message over and over again even though I mark it as Junk each time. I expected that Outlook would delete these messages automatically after I delete a couple of them. How can I train the Junk E-mail Filter in Outlook?

Traveling between time zones

Roady [MVP] — Thu, 22 Sep 2011 18:13:15 +0000

I frequently travel between different time zone. Sometimes I change my computer's clock to match the time zone that I'm in and sometimes I don't (depends a bit on how long I'm staying). This can be quite confusing sometimes and I often worry if all my meetings and appointments are still scheduled on the correct time. What is the best way to configure Outlook in this situation?

AutoArchive feature is missing

Roady [MVP] — Tue, 20 Sep 2011 17:10:25 +0000

My mailbox is getting full and I wanted to archive some of my older emails with AutoArchive. However, it looks like I don't have this feature available in Outlook at all. A search revealed that update KB2412171 for Outlook 2007 might be to blame here, but I don't have that installed as I use Outlook 2010. How can I get the AutoArchive feature in Outlook?

Starting Outlook with all folders collapsed/expanded

Roady [MVP] — Tue, 23 Aug 2011 13:43:00 +0000

People with multiple mailboxes or a lot of folders can have quite a busy Navigation Pane and therefore also tends to look after it a bit more. Some of these people would like to keep everything collapsed for a cleaner and less jumpy Outlook interface. Others like to keep everything expanded so that they can easily reach each folder. Sometimes it looks like Outlook has a mind of its own and keeps expanding and collapsing your folders whenever it pleases. How exactly does it behave and how to keep all folders collapsed/expanded during and between Outlook sessions?

Brighten up your OOF for the holidays

Roady [MVP] — Thu, 21 Jul 2011 13:43:00 +0000

The weather doesn’t really seem to play along this Summer; it’s either lots of rain or draught, no sun at all or a bit too much sun and of course, for some of you it’s Winter now! But even though the weather might be a bit gloomy, it doesn't mean that your Out of Office messages (OOF) have to be the same. While you can maintain a serious business style OOF message for the outside world, how about a more cheerful notification message for your colleagues hard at (doing your) work?

How to check the Service Pack level in Office 2010

Roady [MVP] — Thu, 30 Jun 2011 13:53:00 +0000

I think I just installed Service Pack 1 for Office 2010 but when I go to File-> Help it doesn't show that Outlook is at Service Pack 1 level. It only shows version number 14.0.6023.1000. Does this number indicate that Service Pack 1 is installed?

Storing files directly in Outlook folders

Roady [MVP] — Tue, 14 Jun 2011 18:04:06 +0000

I just noticed that I could drag & drop files (doc, docx, xls, pdf, png, etc...) directly into Outlook folders. Basically this would allow me to use Outlook as a single storage location for as long as I have space in my mailbox, instead of saving these files separately in Explorer. Are there any downsides to this method and is this actually even supported by Microsoft?

Backup and Restore Quick Parts

Roady [MVP] — Thu, 09 Jun 2011 16:44:27 +0000

I've created a couple Quick Part text templates in Outlook which I use to quickly answer some common questions.

As I have spent quite some time creating them, I'd hate to lose them either when something goes wrong or when I get a new computer.

How can I make a backup of these Quick Parts?

Default template for Outlook items sent to OneNote

Roady [MVP] — Wed, 11 May 2011 13:23:00 +0000

I sometimes use the "Send to OneNote" option in Outlook to archive instructional emails for future reference or to collect information for an upcoming meeting or task. Is there a way to change the default layout of these OneNote items and to add some default text as well?

Automatic spell check and Autocorrect not working

Roady [MVP] — Tue, 03 May 2011 16:59:19 +0000

I'm using Outlook 2010 with Office 2007 and noticed that the automatic spell check and AutoCorrect isn't working. I can check the spelling manually but mistyped words do not get those squirly red underlines. How can I enable these features?

Uninstalling Outlook or Office updates

Roady [MVP] — Thu, 28 Apr 2011 17:02:51 +0000

After installing an update for Outlook, I'm encountering some strange issues with Outlook which I think are directly related to the update and not to any other Outlook issue. How can I uninstall the update again to verify if the issue will indeed be gone then?

Outlook 2010 and large ost-files

Roady [MVP] — Tue, 26 Apr 2011 17:05:05 +0000

I'm using Outlook 2010 and I've noticed that my ost-file for my Exchange account is much (much!) larger than it was when I was still using Outlook 2007. Aside from my own mailbox, I also have the mailbox of my manager and a colleague added to Outlook as I am a delegate for them. It appears that Outlook 2010 fully caches these mailboxes now as well and not just the Calendar and Contacts. Can I change Outlook 2010's caching behavior back to the behavior of Outlook 2007?