MSOutlook.info

Deleted in Outlook but not from Gmail

Roady [MVP] — Thu, 17 May 2012 13:25:00 +0000

I’ve got my Gmail account configured as an IMAP account in Outlook. I noticed that when I delete a message from my mailbox in Outlook, I can still find it on-line in Gmail’s All Mail folder.

Is there a way to set it up so that when I delete it from Outlook, it is also deleted from Gmail?

Create a striking subject with symbol characters

Roady [MVP] — Tue, 15 May 2012 14:00:27 +0000

To put attention to my email, I’d like to add some shape characters to the subject line such as a star or heart.

Is this possible and if so, which shapes are supported in the email subject line?

Can’t remove additional Exchange mailboxes

Roady [MVP] — Thu, 10 May 2012 13:25:00 +0000

I've added some additional Exchange mailboxes to my account but now I can't seem to remove them anymore in Outlook as they don’t show up in my account settings or the additional mailboxes list.

Right clicking on a mailbox and choosing “Close <mailbox>” produces the error:

"This group of folders is associated with an e-mail account. To remove the account, click the File Tab, and on the Info tab, click Account Settings. Select the e-mail account, and then click Remove."

As they are not listed there, how can I still close these mailboxes?

Managing large amount of message rules

Roady [MVP] — Tue, 08 May 2012 15:43:43 +0000

I'm using the Rules and Alerts function extensively and I must have over a 100 rules by now to sort my incoming and outgoing emails.

For that amount of rules, the Rules Manager/Editor really is too small and cumbersome to use. For instance, there is no easy way to search or filter them and sorting/positioning them takes forever with pressing the Move Up/Move Down buttons repeatedly.

Am I pushing the limits of Outlook here? How many rules would you recommend and which alternatives do I have?

File tab selected and Ribbon not visible

Roady [MVP] — Thu, 03 May 2012 13:25:00 +0000

Upon opening a message in Outlook 2010 it opens with the File tab selected. It used to open with the Message tab selected.

How do I change it so that the Message tab is selected when the message it opened?

Cached Exchange Mode folder synchronization order

Roady [MVP] — Tue, 01 May 2012 13:35:00 +0000

As a response to What is Outlook synchronizing now?, the following was asked;

In which order does Outlook synchronize the folder when it is configured in Cached Exchange Mode? Can I configure this order?

Configure how many Search results are returned

Roady [MVP] — Thu, 26 Apr 2012 13:28:00 +0000

When doing a Search in Outlook, I noticed that it by default only displays 200 results.

While you can then click under the search box to display all results, is it also possible to always display all the results or customize the amount of search results which are be being returned?

What is Outlook synchronizing now?

Roady [MVP] — Tue, 24 Apr 2012 13:47:10 +0000

I’m using an Exchange account and upon opening Outlook it says “Updating this folder”. After a while it changes to “This folder is up to date” and then to “All folders are up to date”.

Sometimes it also indicates which folder it is working on but not always.

Is there any way to find out which folder Outlook is synchronizing right now?

Color coding Holidays, Birthdays and Anniversaries

Roady [MVP] — Thu, 19 Apr 2012 13:17:00 +0000

I’ve imported holidays into my Calendar folder and I’ve also added birthdays and anniversaries to some of my closest contacts so that they’ll be added to my Calendar as well.

While I really like this feature, they do blend in with my regular appointments and meetings a bit too much for my taste.

Is it possible to highlight or color code these events so that they are different from the other Calendar entries?

What is lost by exporting/importing pst-files?

Roady [MVP] — Tue, 17 Apr 2012 16:23:58 +0000

Looking at backup and restore procedures for Outlook, some instruct to use the Import/Export wizard in Outlook. Others recommend to use the original pst-file and warn that I could lose data otherwise. What's the difference between an Import and using the old PST directly? What's lost or gained by using either method?

Reply with a message template via Quick Steps

Roady [MVP] — Thu, 12 Apr 2012 13:26:00 +0000

I often need to reply to messages with boilerplate text. Right now, I copy them from other messages, Word documents and for some I have set up some special signatures which include the message text as well.

Can I assume that Outlook has a better solution for this? If so, where?

Do not count and show RSS items in Unread Mail

Roady [MVP] — Tue, 10 Apr 2012 15:55:49 +0000

I also use Outlook as my RSS Reader but as a result, my Unread Mail folder also counts and displays each unread RSS message in that folder.

Is it possible to only count and show unread emails in the Unread Mail folder?

Remove attachments from meeting invitation

Roady [MVP] — Wed, 04 Apr 2012 15:42:29 +0000

I sometimes receive meeting invitations which includes attachments. In general, I keep my mailbox clean by saving my attachments to disk and then remove them from my emails.

However, while I can remove attachments for received messages, I can’t seem to delete them for received meeting invitations.

Is it possible to remove the attachments from a meeting invitation prior to accepting it?

Outlook 2010 is mixing up header IMAP accounts

Roady [MVP] — Tue, 03 Apr 2012 14:29:13 +0000

Several messages in my IMAP account in Outlook have message headers (such as subject and From address) which do not apply to the message body.

The message body appears to be from previous emails, show garbled or can't be downloaded at all. Attachments seem to be affected as well.

Why is this happening and how can I fix these messages?

Create a Desktop shortcut to an Outlook folder

Roady [MVP] — Fri, 30 Mar 2012 11:52:59 +0000

With previous versions of Outlook, I was able to create Desktop shortcuts to Outlook folders simply by dragging a folder out of Outlook and onto my Desktop (or any other folder in Explorer). This allowed me to quickly go to or open Outlook in a specific folder.

When I do this in Outlook 2010, my mouse pointer turns into a blocked shield.

Is it still possible to create Desktop shortcuts to Outlook folders in another way?