MSOutlook.info

Color Categories in shared and delegate Calendars

Roady [MVP] — Tue, 18 Jun 2013 16:21:46 +0000

I’ve been granted delegate access to the Calendar folder of my manager. He uses various color coded categories for his appointments.

While I can see all his appointments when I access his Calendar folder, I can’t see any of the color coding anymore.

How can I see the color coding of his Calendar as a delegate?

Instant spell check for Outlook Web App (OWA)

Roady [MVP] — Thu, 13 Jun 2013 13:13:00 +0000

When I compose an email in Outlook, I get these red squiggly underlines when I misspelled a word. When I compose my message in Outlook Web App (OWA), I do not get these.

Is there any way to enable this instant spell check for OWA as well?

Deleted Calendar and Contacts folders not showing in the Deleted Items folder

Roady [MVP] — Tue, 11 Jun 2013 16:05:15 +0000

I recently deleted some old Calendar and Contact folders which I thought I no longer needed. However, it appears that I do. I haven’t emptied my Deleted Items folder in a while so these folders must still be there.

Sometimes, there is an indication that the Deleted Items folder is containing sub folders but when I click on the triangle to expand the Deleted Items folder, it just disappears and doesn’t show anything.

How can I recover them and why is the triangle disappearing?

Month view doesn’t show all my appointments

Roady [MVP] — Thu, 06 Jun 2013 15:05:50 +0000

I prefer to use the Calendar in the Month view but then it doesn’t display all my appointments for a specific day. Instead, it shows a grey arrow icon on which you have to click to show all the appointments but this takes you to the Day view.

Is there any way to get all the appointments to show in the Month view?

Drag & drop to add attachment no longer works

Roady [MVP] — Tue, 04 Jun 2013 16:01:30 +0000

I frequently use the drag & drop method to add an attachment to an email directly from Explorer rather than using the Attach File button.

However, as of recently, this method no longer works for me. When I try, the cursor turns into some sort of a forbidden/blocked/unavailable sign.

Is there any way I can reinstate the “drag & drop to attach” feature again?

Setting the Reading Pane at the bottom and other display options in Outlook Web App

Roady [MVP] — Thu, 30 May 2013 14:46:26 +0000

In Outlook Web App (OWA), I prefer to have the Reading Pane at the bottom but since I have been upgraded to OWA on Exchange 2013, my Reading Pane is on the right again and I can’t find a way to change that to the bottom.

In OWA 2010, this option was under a View button at the top of my message list where I could also disable Conversation View. In addition, I don’t want the message list to show the first line of the email either. I just want things back to the way I had it configured in OWA 2010.

How can I configure all this in OWA 2013?

Multiple Contact Folders vs. Groups vs. Categories

Roady [MVP] — Tue, 28 May 2013 17:40:03 +0000

I’m trying to sort my Contacts a bit more effectively but I’m a bit at a loss at what the best approach is.

There seem to be various options such as creating additional Contact (sub) folders, creating groups and using Categories.

Which approach is the best or would you recommend?

Sorting order options for the Reminders Window

Roady [MVP] — Thu, 23 May 2013 14:39:40 +0000

When I look at the Reminders Windows, I notice that the reminders aren’t listed chronologically.

My 6 reminders are now sorted like this:

15 hours overdue
4 days overdue
3 days overdue
5 weeks overdue
7 weeks overdue
4 weeks overdue

Why is it sorted like this and how can I change the sort order?

Splitting a pst-file into yearly archives

Roady [MVP] — Tue, 21 May 2013 16:36:52 +0000

For years I’ve been using the same pst-file with Outlook and it now has grown quite big (it currently is 5.6GB).

To speed up Outlook and backup performance, I thought about splitting up my pst-file into multiple files. As data will no longer change in these pst-files, I would no longer have to include them in my daily backups.

Is there any way I could split up my pst-file into yearly archives?

Outlook vs. Outlook.com vs. Outlook Web App

Roady [MVP] — Thu, 16 May 2013 13:13:00 +0000

Call me old but I can't seem to keep up anymore with what exactly is meant with Outlook, Outlook.com Office, Office 365 and logging on with Outlook.com or Microsoft Accounts to Windows and Office.

What is what exactly and what do I use it for when?

What is stored in the ost-file and why is it larger or smaller than my mailbox?

Roady [MVP] — Tue, 14 May 2013 16:50:18 +0000

We have a maximum mailbox size of 2GB and I’m currently using 700MB of it. However, when I look at my ost-file, I see that it is over 3GB in size.

What accounts for this difference and how can I make my ost-file smaller?

Collect external POP3 emails quicker on Outlook.com

Roady [MVP] — Wed, 08 May 2013 13:12:00 +0000

I’ve configured Outlook.com to collect emails from another account of mine via POP3.

While this works without issues, it really takes a long time before new emails of this POP3 account actually become available in Outlook.com.

Is there a way to configure how often Outlook.com checks for new emails for configured POP3 accounts, force a manual send/receive or anything else to increase the speed to receive new emails?

Separate rules for Exchange and POP3 accounts

Roady [MVP] — Tue, 07 May 2013 18:51:09 +0000

In Outlook, I’ve added an Exchange, POP3 and IMAP account and configured some rules to automatically sort my mail.

While the rules for IMAP account are managed separately, I noticed that the rules for the Exchange and POP3 are combined and therefor apply to both accounts.

This creates some interference with the processing of the rules and Exchange rejecting them.

Is there a way to separate the management of these rules just as for the IMAP account?

Forward, Reply All or Print in Outlook.com

Roady [MVP] — Thu, 02 May 2013 13:27:00 +0000

When I use my Outlook.com account via the browser rather than in Outlook, I seem to miss some basic features or I simply can’t seem to find them.

For instance, how can I Forward a message or use Reply All?

Also, I can’t seem to find the Printing option. I’ve tried printing with the printing feature from my browser, but that looks very ugly as it simply prints the entire screen.

Where can I find these commands?

Send To Mail Recipient in HTML and with Signature

Roady [MVP] — Tue, 30 Apr 2013 13:10:00 +0000

When I use the Send To-> Mail Recipient feature in Explorer to send a file as an attachment, the email is in Plain Text and contains a warning text instead of my signature.

Is there any way to make it use the HTML format and include my signature by default?