MSOutlook.info

Hide flagged items of other mailbox in To-Do Bar

Roady [MVP] — Wed, 08 Feb 2012 17:09:53 +0000

I've got an additional account in Outlook which I share with someone else. We often flag emails for each other which then show up in the To-Do Bar as well were it mixes with my own tasks and flagged mails.

I tried to disable this mailbox from displaying reminders in the To-Do Bar but that options appears not to be available.

Is there a way to only show tasks and reminders from emails in my personal mailbox and not from another?

Reduce ost file size with Synchronization Filters

Roady [MVP] — Thu, 02 Feb 2012 16:06:40 +0000

As a mobile user, I love it that I can also cache other user's shared folders and Public Folder Favorites.

However, some of these users are true packrats and some of these Public Folder Favorites are huge archives. The result is that my ost-file is really large (nearing 20GB) and makes my laptop slow since it doesn't have a high performance SSD drive. I'm also starting to run out of disk space as I only have a 120GB disk in my laptop.

Aside from investing in a fast new disk or telling my colleagues to clean up, what else can I do?

Signature won’t save because of File Block settings

Roady [MVP] — Tue, 31 Jan 2012 14:33:10 +0000

When trying to create a new signature or editing an existing one, I get the following error;

"You are attempting to save a file type (Web Pages) that has been blocked by your File Block settings in the Trust Center"

The error also gives instructions to solve it, but when I follow these, I don't seem to have a "File Block Settings" in Trust Center.

How can I solve this and re-enable the saving of Signatures again?

Print a message with today’s date and time

Roady [MVP] — Thu, 26 Jan 2012 16:04:15 +0000

For archiving or approving purposes (especially with drafts), we need to print out e-mail messages with the current date and time on it. I believe Outlook 2003 did this automatically but Outlook 2007 and Outlook 2010 no longer do this. Instead these version only print with the sent/received date and no date at all for Draft messages. Is there any way to "restamp" the date and time on a message when printing?

Don’t let senders flag message with Reminder for me

Roady [MVP] — Wed, 25 Jan 2012 18:15:46 +0000

Lately, people tend to send me messages which are already flagged and have a follow up reminder. Is there a way to disable these type of remote flags and reminders?

Save attachment changes with original message

Roady [MVP] — Fri, 20 Jan 2012 12:45:20 +0000

Every now and then I receive messages with attachments which need some small changes before they are ready (they get printed or forwarded afterwards). I really don't have a need to save these attachments to my disk as well but Outlook insists on saving them there. Is there a way that I can save the changed attachments directly to the original messages?

WebEx Toolbar/Ribbon buttons not available

Roady [MVP] — Tue, 17 Jan 2012 20:32:54 +0000

We're using Cisco WebEx for on-line meetings. For this I used to have a WebEx Toolbar in Outlook to directly schedule on-line meetings from within Outlook. However, I no longer see this WebEx Toolbar nor does it show as a Ribbon tab in Outlook 2010. How can I make the WebEx integration available in Outlook again?

Convert from a POP3 account to IMAP

Roady [MVP] — Fri, 13 Jan 2012 12:43:27 +0000

I'm currently using a POP3 account but want to switch that to an IMAP account. Looking at my account settings, POP3 is grayed out so I can't simply change that to IMAP. How do I change from POP3 to IMAP without losing my current emails?

Slow Contact Activities search results

Roady [MVP] — Wed, 11 Jan 2012 18:30:00 +0000

The following was asked as a responds to the previous tip about customizing the Contact Activities view;

I’m a quite frequent user of the Activities section for contacts and I was hoping that I could speed it up a bit by applying a filter to the view as currently come in just way to slow to remain useful. Sadly, the “Filter…” option is disabled.

Why is Contact Activities so slow and is there any way to speed it up?

Customizing the Activities view

Roady [MVP] — Fri, 06 Jan 2012 11:28:23 +0000

When I look at the Activities of a contact, the only columns I see are for the item type (icon), the subject and which folder the item is in. Is there any way I can modify this view? For instance, knowing when I received the message or when I had the appointment would be handy.

Update RSS feeds on demand only

Roady [MVP] — Wed, 04 Jan 2012 17:47:56 +0000

I have quite a list of RSS feeds configured in Outlook and while that works great, I do find myself getting distracted quite quickly because of it.

Also, it seems that Outlook’s send/receive process is getting slower because of the amount of RSS feeds that I have.

As my mail is my main priority, is there a way to configure Outlook in such a way that it will only download RSS feeds when I want to?

Printing an opened Note in Outlook 2010

Roady [MVP] — Thu, 22 Dec 2011 14:12:00 +0000

This might be a silly question but how do I print an opened Note in Outlook 2010? In Outlook 2007 and previous, there was a print option listed in the menu which shows when you clicked on the Note icon in the top left corner. This icon and all options are still there except for the Print... option.

Mail Merge with Distribution List as source

Roady [MVP] — Wed, 21 Dec 2011 18:38:44 +0000

I've got a long Distribution List (or Contact Group as they are called now in Outlook 2010) to which I want to send a message to. As I don't want to use the BCC field and actually also a bit interested to to personalize the messages, I wanted to use the Distribution List as the source for my Mail Merge. Is this even possible?

Always reply in HTML format

Roady [MVP] — Fri, 16 Dec 2011 13:27:54 +0000

I've set my default message format to HTML but when I reply to a Plain Text message, it still doesn't come up in HTML format. This for instance really messes up my signature which includes some formatting and a picture. It there any way to force Outlook to always reply in HTML format?

Sending meeting requests without Notes

Roady [MVP] — Wed, 14 Dec 2011 15:03:35 +0000

We sometimes set up meeting items in Outlook which include notes about the meeting which we do not want to share with the attendees. Is there any way we can suppress these Notes from being included when sending out the meeting requests and subsequent updates to attendees?